Public body procurement reports and strategies 2023 to 2024: analysis

Appendix A: Minimum content of a procurement strategy and annual procurement report^[35]

The procurement strategy must, in particular:

• set out how the authority intends to ensure that its regulated procurements will-

a. contribute to the carrying out of its functions and the achievement of its purposes,

b. deliver value for money, and

c. be carried out in accordance with its duties under the general duties,

• include a statement of the authority’s general policy on-

d. the use of community benefit requirements,

e. consulting and engaging with those affected by its procurements,

f. the payment of a living wage to persons involved in producing, providing or constructing the subject matter of regulated procurements,

g. promoting compliance by suppliers and sub-contractors with the Health and Safety at Work etc. Act 1974 (c.37) and any provision made under that Act, and

h. the procurement of fairly and ethically traded goods and services,

• include a statement of the authority’s general policy on how it intends its approach to regulated procurements involving the provision of food to-

i. improve the health, wellbeing and education of communities in the authority’s area, and

j. promote the highest standards of animal welfare,

• set out how the authority intends to ensure that, so far as reasonably practicable, the following payments are made no later than 30 days after the invoice (or similar claim) relating to the payment is presented-

k. payments due by the authority to a supplier,

l. payments due by a supplier to a sub-contractor,

m. payments due by a sub-contractor to a sub-contractor,

n. such other matters as the Scottish Ministers may by order specify.

The annual procurement report must include:

• a summary of the regulated procurements that have been completed during the year covered by the report,
• a review of whether those procurements complied with the authority’s procurement strategy,
• to the extent that any regulated procurements did not comply, a statement of how the authority intends to ensure that future regulated procurements do comply,
• a summary of any community benefit requirements imposed as part of a regulated procurement that were fulfilled during the year covered by the report,
• a summary of any steps taken to facilitate the involvement of supported businesses in regulated procurements during the year covered by the report,
• a summary of the regulated procurements the authority expects to commence in the next two financial years,
• such other information as the Scottish Ministers may by order specify.