Publication - Factsheet
PECOS purchase to pay system: guide for public bodies
Guide to using the PECOS P2P system to order and purchase goods.
System integration
PECOS P2P fully supports catalogue management and eInvoicing as part of the purchase to pay cycle.
The table below indicates where each system fits into PECOS:
| Catalogue Management | PECOS | eInvoicing Solution | Finance System |
|---|---|---|---|
| 1. Validates the catalogues which can be managed and then imported into PECOS. | 2. The catalogue can then be used in PECOS to create a Purchase Order (PO). | 5. The PO is received in PECOS. Once received the supplier sends an invoice electronically. | 7. Once the PO is matched the finance system pays the supplier. |
| 3. The user raises a requisition in PECOS using the catalogue uploaded from Elcom Catalogue Management (ECM). | 6. Invoice matches against the PO details in PECOS or Enterprise Resourcing Planning (ERP) system. | ||
| 4. PO gets approved and submitted to the supplier. |
PECOS P2P can integrate with any finance system but the integration format will be determined by the particular finance system your organisation uses.
Our service management provider, Elcom, can provide at a cost an integration platform which supports an extensive range of finance systems.
Contact
If you have any enquiries relating to the PECOS P2P solution or purchase to pay cycle please email the SG eProcurement mailbox at: SGeProcurement@gov.scot