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We continue to encourage employers to facilitate hybrid and flexible working. This may have benefits which go beyond the need to control COVID-19, for example, supporting businesses and organisations’ sustainable operations. Employers and employees are best placed to understand the balance of home/ flexible/ hybrid working, through discussion and with unions where applicable and appropriate. Advice and support for employers on how to apply flexible working arrangements is available from various organisations including Flexibility Works Scotland, Timewise and CIPD.
You should consider the following points:
the importance of risk assessment for hybrid and home working as well as in the workplace
the importance of consulting with employees (and trade unions/ staff representatives where applicable and appropriate) to facilitate them to raise questions or concerns
the importance of agreeing with workers or their representatives, what model or models of hybrid working are going to be offered to the workforce where it is applicable and appropriate
whether any particular measures or adjustments are required to fulfil duties under the equalities legislation and supporting those with protected characteristics. The requirement to make reasonable adjustments applies when working remotely as it does in the workplace, to avoid disabled staff being put at a disadvantage. These adjustments should be carefully reviewed if disabled workers continue to work from home as they may feel negatively impacted when interacting virtually in meetings with colleagues who are located together in a physical office environment
employers must protect their workers from the health risks while working at home such as working with display screen equipment. Advice on DSE at home is provided by HSE
working from home brings the risk of staff overworking. You can support staff to set clear boundaries between work and home-life. You should be mindful of the legal requirements for rest breaks
you should have clear and established boundaries around the use of communication tools, such as email, after an individual has worked their contracted hours. Employers should ensure that their staff take their contractual paid leave if they wish – in order to comply with Working Time Regulations paid leave entitlements, and ensure rest and employee wellbeing
you should ensure your insurance covers staff carrying out their role from home. The Association of British Insurers (ABI) provides advice and guidance to support those who are continuing to work from home
Updated Fair Work due to closure of Self-Isolation Support Grant.
Covid signage scheme content amended to reflect Stay Well This Winter signage.
Self-isolation Support Grant closing date information added.
Ventilation section updated to link to new guidance.
Vaccination and testing page updated to reflect latest position.
Updated Signage scheme.
Updated More information and business support.
Updates to Vaccination and testing.
Updates to Hybrid working.
Covid Signage Scheme information added.
Changes to Fair Work in light of Highest Risk List ending.
Minor text updates to Risk Assessment and Fair Work.
Text re highest risk list added to Fair Work section.
Minor updates to Overview, Risk assessment, Hybrid working and Fair Work.
Minor textual changes to all sections except ventilation and hybrid working to reflect latest advice. Risk assessment document updated. Unpublished manufacturing sector checklist.
Guide restructured and renamed to take account of latest guidance. Was previously "safer businesses and workplaces". Includes new sections on ventilation and fair work.
Updated Laboratories and research facilities: operational checklist.
Face coverings information updated.
Face coverings content changed to include hospitality information and other minor changes made. Added PDF of Public health risk assessment tool for businesses - March 21 2020
Updated following sections to reflect latest position: overview, face coverings, risk assessment, hybrid working, vaccination and testing, more information. Added new section on managing transmission risk. Other sections archived.
Updated Employer and employee responsibilities, Precautionary measures, Sector-specific measures, Hybrid working, Test and Protect and self-isolation and Risk assessment.
Following sections updated to reflect latest position: Overview, Employer responsibilities, Precautionary measures, sector-specific measures, enforcement and related information.travel and transport, hybrid working, Test and Protect,
Changes to Overview, Employer and employee responsibilities, Precautionary measures, Sector-specific measures, Hybrid working, Test and Protect: self-isolation, Vaccination and workplace testing and Travel and transport. Removed Where we are now.