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Employers have a duty to consult with their employees, or their representatives, on health and safety matters. While not legally required it is strongly recommended that you continue to consider COVID-19 as part of your assurance procedures. Public Health Scotland has guidance on how to carry out risk assessments that sets out further detail.
Considering COVID-19 measures as part of how your workplace or organisation operates can support your organisational resilience, and the continuity of your operations. The most important thing is what you actually do to manage and control risk on the premises.
Some actions you may wish to take in line with your risk assessment are:
maximising ventilation and the use of outside space, if possible
businesses may wish to strongly recommend, or indeed require, people to wear a face covering in areas where the risk of transmission is higher or where your risk assessment supports the wearing of them, noting exemptions
reinforcing enhanced cleaning, particularly of frequently touched surfaces and applying and reinforcing hygiene measures such as cough and sneeze etiquette and by providing hand sanitiser
considering allowing more space between people to reduce transmission
consider using screens and partitions
encouraging people to maintain at least 1 metre physical distancing where possible and supporting the distance aware scheme
managing the use of congested areas in premises such as narrow corridors, staircases, doorways, communal areas and storage areas and reviewing use of shared areas such as changing rooms to reduce the numbers of people using them at the same time
regularly communicating with people through reminders such as signage and via staff, customer or service user communications, so that people know what steps to take to minimise transmission, or discussing what distance aware means for your staff or customers
continuing to work with those who work on the premises such as staff, or staff representatives, on public health and health and safety matters
providing staff/volunteer training around any processes or adaptations
encouraging people to travel safely, allowing flexible start and finish times if possible, strongly recommending the wearing of face coverings in crowded spaces and ensuring vehicles are well ventilated by opening windows
When managing the risk of transmission in your premises no one measure assures that transmission will be stopped. The more steps you take to reduce transmission, the safer the environment you can provide.
Updated Fair Work due to closure of Self-Isolation Support Grant.
Covid signage scheme content amended to reflect Stay Well This Winter signage.
Self-isolation Support Grant closing date information added.
Ventilation section updated to link to new guidance.
Vaccination and testing page updated to reflect latest position.
Updated Signage scheme.
Updated More information and business support.
Updates to Vaccination and testing.
Updates to Hybrid working.
Covid Signage Scheme information added.
Changes to Fair Work in light of Highest Risk List ending.
Minor text updates to Risk Assessment and Fair Work.
Text re highest risk list added to Fair Work section.
Minor updates to Overview, Risk assessment, Hybrid working and Fair Work.
Minor textual changes to all sections except ventilation and hybrid working to reflect latest advice. Risk assessment document updated. Unpublished manufacturing sector checklist.
Guide restructured and renamed to take account of latest guidance. Was previously "safer businesses and workplaces". Includes new sections on ventilation and fair work.
Updated Laboratories and research facilities: operational checklist.
Face coverings information updated.
Face coverings content changed to include hospitality information and other minor changes made. Added PDF of Public health risk assessment tool for businesses - March 21 2020
Updated following sections to reflect latest position: overview, face coverings, risk assessment, hybrid working, vaccination and testing, more information. Added new section on managing transmission risk. Other sections archived.
Updated Employer and employee responsibilities, Precautionary measures, Sector-specific measures, Hybrid working, Test and Protect and self-isolation and Risk assessment.
Following sections updated to reflect latest position: Overview, Employer responsibilities, Precautionary measures, sector-specific measures, enforcement and related information.travel and transport, hybrid working, Test and Protect,
Changes to Overview, Employer and employee responsibilities, Precautionary measures, Sector-specific measures, Hybrid working, Test and Protect: self-isolation, Vaccination and workplace testing and Travel and transport. Removed Where we are now.