Procurement - web based and proprietary devices framework (SP-22-020): guidance

Overview

Scottish Procurement has established a single supplier framework agreement with XMA Limited for the provision of web based and proprietary devices and associated services.

What is in scope

• a range of web based devices (Chromebook and SE devices)
• a range of proprietary devices from Apple, Microsoft
• open source tablet devices
• a range of thin client devices
• handsets (device only) and wearable device
• device accessories
• deployment services
• consultancy and enhanced training support
• applications associated with framework device/accessory purchased

What is out of scope

• desktop client devices
• mobile client devices
• servers
• storage area networks
• telecoms
• peripherals (which are not included at the point of order)
• applications (which are not associated with device / accessory purchased)

There are separate framework agreements for desktop client devices, mobile client devices, managed print solutions and technology peripherals and infrastructure.

Who is this available to

• central government
• health
• local authorities
• universities and colleges
• third sector (voluntary organisations and charities registered in Scotland)
• other public bodies

Note: entitlement can be established from the terms of the Contract Notice, Section II.2.4 refers. It is the responsibility of any buying organisation wishing to use any framework agreement to satisfy itself that it is eligible to do so.

Further guidance on this can be found in Annex A of Scottish Government Guidance on Framework Agreements.  If there is any doubt, legal advice should be sought.

The framework terms and conditions are subject to Scots law.

Contract award notice

Contract award notice and framework agreement details will be published here in due course.

Framework benefits

The benefits for public bodies using the Framework are:

• ease of use: this award follows a comprehensive tender exercise and provides an easy route to market for contracting organisations. as a single supplier arrangement, there is no need for further competition with a compliant and easy route to market for Scottish public sector organisations
• fixed pricing: fixed pricing is agreed for the duration of the framework for web-based devices (Core Chromebook and Core SE Devices). Fixed discount rates are agreed for the duration of the framework for Proprietary (Core Apple and Microsoft Devices) and Non-Core Basket devices (Apple Devices, Microsoft Devices, Handsets (device only) and wearable devices, open-source tablets), providing budget certainty for public bodies
• product range: the framework has secured a diverse range of products to provide flexibility and choice, at market leading prices.
• the Framework satisfies demand for new and emerging requirements through a process of continuous improvement, throughout the life of the agreement
• applicability to use: the framework is available to all Scottish public sector contracting authorities, regardless of size or geographical location
• management of delivery fleet: all deliveries managed in order to minimise emissions, including the use of efficient logistics, full loads and driver training. The supplier is required to monitor and report on delivery fleet efficiency on a regular basis over the term of the framework
• innovative packaging: to embed a focus on waste minimisation and a more circular approach
• transactional efficiencies: the framework focusses on eProcurement, increasing transactional efficiencies for end users
• sustainability: the framework addresses the Scottish government's and Scottish public sector organisation's aspirations with regard to ethical, social, economic, environmental and sustainability issues
• contracting with an accredited Real Living Wage employer who also provide wider benefits in terms of fair work, social, environmental and community benefits
• access to a supplier which is accredited to ISO 27001 and Cyber Essentials plus

Supplier details

XMA Limited
Caputhall Road
Deans
Livingston
EH54 8AS

Full contact information for all the XMA Account Management team can be found below.

Internal account managers (first port of call for day to day queries):

Jane Stuart - Internal Sales Support
Email: jane.stuart@xma.co.uk
Phone: 0115 846 4100

Josh Robertson - Internal Sales Support
Email: josh.robertson@xma.co.uk
Phone: 0115 846 4100

Jill Fleming - Internal Sales Support
Email: jill.fleming@xma.co.uk
Phone: 0115 846 4100

Account Managers (by sector):

Mark Walker – Education and Local Government
Email: mark.walker@xma.co.uk
Phone: 0115 846 4218

Wendy Anderson – Higher and Further Education
Email: wendy.anderson@xma.co.uk
Phone: 0115 846 4002

Hugh Dowdells – NHS & Central Government
Email: hugh.dowdells@xma.co.uk
Phone: 01923 858 706

Framework Managers:

Martin Tamburrini - Framework Manager
Email: martin.tamburrini@xma.co.uk
Phone: 07921 571 944

Judith Savinykh - Deputy Framework Manager
Email: judith.savinykh@xma.co.uk
Phone: 01158 464 118

More information

More information can be found in our buyer’s guide. See also all Scottish Government frameworks and contracts.

Full product specifications and pricing details can be found on the can be accessed via the Scottish Procurement: Procurement Information Network group on the secure Knowledge Hub site.

If you do not have access to the Scottish Procurement: Procurement Information Network site, please ensure you are registered on Knowledge Hub and complete the membership request form.

Please email the completed form to scottishprocurement@gov.scot.

A supplier guide is also available from the XMA portal. Organisations should contact XMA at scotlandorders@xma.co.uk for further details or to register for the portal.