Restitution Fund: how to apply

Handling your data: privacy notice

Who we are

The Restitution Fund was introduced by the Victims and Witnesses (Scotland) Act 2014 and is managed by Scottish Ministers.  It provides funding for support services for police officers, police staff, and anyone assisting them in the course of their duties in Scotland, who have been the victims of assault (as described in section 90(1) of the Police and Fire Reform (Scotland) Act 2012).  Support services means, any service or treatment intended to benefit physical or mental health or wellbeing.  This can include the purchase of equipment or adjustments where appropriate.  The fund cannot be used to make direct payment to the victims.

Eligible applicants are organisations that provide or secure support services for victims of assault.  This includes retired police officers and staff.

The Restitution Fund Sponsor Team within the Directorate for Safer Communities of Scottish Government manage the Fund on behalf of Scottish Ministers. 

Personal information we collect and why we need it

We need to collect some personal data to assess whether you are eligible for an award from the Restitution Fund and to administer any funding to you. 

The personal data we collect includes your name, business address, status of organisation including registration number if applicable and email address.

We will use this information to:

• verify your identity where required
• contact you to seek further information about your application
• issue an award offer
• maintain records related to the administration of the fund

If you do not provide all the information we ask for, we may not be able to assess or process your application.

Important: do not include personal data about any individuals who use your support services or who will benefit from the funding.

Scottish Ministers are the data controller for any personal data you provide when completing the application form.

Lawful basis

The legal basis for processing your data is that it is necessary for the performance of a task, which is carried out in the public interest or in the exercise of official authority vested in the Scottish Government (the controller): Article 6(1)(e) of GDPR.

The privacy notice is made under Article 13 of GDPR.

What we do with your personal information

We will use your personal data to process your application, check you meet the eligibility criteria, and contact you if we need to seek clarification or progress your application.

Your application will be reviewed by the Restitution Fund Sponsor Team and a selection panel of no more than three people within the Scottish Government.

How long we keep your personal information

We will keep your personal data for the minimum time necessary:

• for successful applications, data will be kept for five years or until the fund reopens, whichever is sooner
• for unsuccessful applications, data will be deleted once applicants have been informed of the assessment outcome

Your rights

You have the right to access any personal data we hold about you by making a Subject Access Request (SAR).

For more information about the rights, visit the ICO website Your data matters | ICO. 

Complaints

If you have concerns about the way we handle your personal data please contact DataProtectionOfficer@gov.scot in the first instance.

If you believe that your data has been collected or processed unlawfully, you can raise a complaint with the Information Commissioners Office:

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Website: www.ico.org.uk

You can also report any concerns online.