Request personal data: form

How to request information that we may hold about you.

How to request personal data

You can request a copy of any personal data we hold about you by making a subject access request (SAR) under the General Data Protection Regulation, by:

  • completing the form attached below and returning it by email or post
  • sending an email to

You should also provide proof of identity - acceptable forms of ID include:

  • copy or scan of the photograph page of your passport or
  • copy or scan of your photocard driving licence or
  • copy or scan of at least two utility bills/bank statements from the last six months detailing your name and current address

What happens next

We will acknowledge your request in writing and provide you with a reference number for your application. Once we are satisfied that you meet the criteria for disclosure of data under data protection law, and you have provided sufficient information, you should receive a response within one calendar month from the date that we accept your application for processing.

Subject Access Request (SAR) form


If you have any queries email the Data Protection and Assets team at

Phone: 0300 244 4000 – Central Enquiry Unit

The Data Protection and Information Assets Team
Information and Technology Services (iTECS)
V Spur
Saughton House
Broomhouse Drive
EH11 3XD

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