Mobile client devices framework (SP-24-008): buyer's guide

Framework benefits

The benefits for public bodies using the Framework are:

• the award follows a comprehensive tender exercise, following public procurement regulations, and provides an easy route to market for contracting organisations
• the Framework is available to all Scottish public sector contracting authorities, regardless of size or geographical location
• the Framework has secured a diverse range of products, which offers Scottish public sector organisations choice, at market leading prices. In addition, there is a range of competitively priced upgrades, downgrades, accessories and services, which complement the core devices.
• the Framework will deliver significant cash savings and environmental benefits, including a reduction in carbon emissions through the inclusion of latest environmental and energy efficiency certification
• the Framework satisfies demand for new and emerging requirements through a process of continuous improvement, throughout the life of the agreement
• the Framework provides a compliant and easy route to market with one central point of ordering and contract management covering warranty, insurance and general supply enquiries
• the Framework addresses the Scottish Government’s and Scottish public sector organisations’ aspirations with regard to ethical, social, economic, environmental and sustainability issues (see section below for further details)
• the product pricing is significantly lower than current market pricing
• the core devices pricing is fixed for the maximum duration of the Framework, providing budget certainty for public bodies
• the Framework focusses on eProcurement, increasing transactional efficiencies for end users

Sustainability

One of the key priorities for Scottish Procurement is to embed sustainability into all activities.  HP will drive tangible sustainability outcomes during the Framework term for the Scottish Public Sector and has committed to the following environmental, social and fair work benefits:

• energy efficiency:  all core devices are required to meet or exceed the minimum energy efficiency standards detailed in the minimum specification, based on Energy Star.  Documentation has been supplied and verified to support the Energy Star accreditation.
• accreditations: HP Inc. UK are accredited to ISO 27001 and Cyber Essentials Plus
• product lifespan:  all core devices will have a 12 months lifespan and guaranteed spare parts for up to 5 years after device end of sale date helping to maximise product lifespan.  
• environment:  all products are required to meet or exceed the minimum of Electronic Product Environmental Assessment Tool (EPEAT) Gold compliance, with documentation supplied by the manufacturer to support this.
• management of delivery fleet:  all deliveries will be managed to minimise emissions, including the use of efficient logistics, full loads and driver training.  The supplier is required to monitor and report on the fleets’ efficiency on a regular basis over the term of the framework.
• delivery options:  default deliveries of products are shipped via air freight, however, HP has added the ability for buyers to select rail/sea freight to deliver both cost and carbon savings. Comparisons can be undertaken on the HP B2B portal.
• innovative packaging:  to embed a focus on waste minimisation and a more circular approach, packaging specification included:
  • minimising waste through the principles of sustainably sourced materials as well as reduction, re-use and recycling methods, such as the use of creative packaging design and re-usable packaging such as unboxed palletised packaging
  • ensuring that plastics used do not include halogen containing polymers
  • recycled materials, with packaging containing a minimum of 70% recycled content
  • 100% of all packaging is recyclable and can be removed by the supplier upon request
• end of life management:  the framework aims to extend the products useful life while ensuring compliance with the Waste Electrical and Electronic Equipment (WEEE Directive) and data security requirements
• social and ethical responsibility:  ensuring all goods supplied under the framework are produced in accordance with all International Labour Organisation (ILO) conventions that have been ratified by the country of their origin, in particular, labour standards, working conditions and the use of child labour
• workforce matters:  including the empowerment and training of employees, committed to fair work practices including no forced zero-hours contracts and a commitment to paying a living wage

Further information on the Scottish Governments approach to Sustainable Development and Community Benefits can be found at:

• public sector procurement: Sustainable procurement duty website
• public sector procurement: Community benefits in procurement policy website

Community benefits

HP are committed to investing in Scotland and will provide a range of community benefits via the framework.

Please contact the Sustainability Specialist (Alex Conder) to discuss and/or propose opportunities for community benefits initiatives in your local area.