Getting it right for every child (GIRFEC) Practice Guidance 4 - Information sharing
This guidance aims to clarify the circumstances in which information can be shared with another agency, the considerations that need to be taken into account to ensure sharing information with another agency is appropriate, and the importance of involving children, young people and families.
A chronology (see glossary) is a timeline of child, young person and family circumstances. It provides a record of key events in the order that they happened. Chronologies may be put together by one or more agency to help them understand how to support a child, young person or family. Chronologies can help prevent people having to keep repeating what has happened in their lives. Guidance on chronologies will be provided in guidance on planning for children within the GIRFEC approach. In brief, you should give the same consideration to the information shared within chronologies as you give to other information sharing.
When contributing to, developing, sharing or storing a chronology you should consider the following principles:
- Only the minimum amount of information should be shared that is necessary for the identified purpose;
- Information should not be further shared or processed in any manner incompatible with the purpose(s) specified;
- Information should not be kept longer than is necessary for the purpose identified to the individual to whom it relates; and
- If sharing or use of information may negatively interfere with an individual’s private and/or family life then this interference must be legitimate, appropriate and proportionate to the concerns.
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