ELC Transformation Project: privacy notice

Education Analytical Services: Privacy Notice on ELC Transformation Project

Data we collect

Data will be collected and processed on both children enrolled for funded ELC and staff working in settings providing funded ELC in Scotland. The majority of the data on children required for the census is already received by the setting or local authority from parents/carers of children registering for funded ELC and is maintained by the setting and the local authority responsible for internal purposes. The staffing data required forms part of the information held  by the local authority for management purposes.

Although the registration process for ELC requires further information to what is required for the census, only the data items mentioned below will be shared with the Scottish Government. For example, we will not receive the child’s name and contact details, that are collected for use within the setting.

The information on children that will be collected and processed for the Scottish Government will be:

  • Sex
  • Date of birth
  • Unique child identifier  - still to be established
  • Home postcode
  • Child’s home language
  • Ethnicity
  • Disability status
  • Additional support needs
  • Support plans in place
  • Funded hours a child is enrolled for
  • Days of the week that a child is enrolled for funded hours
  • Weeks per year that the child is enrolled for funded hours
  • Stage child is enrolled in (i.e. under 2, 2 year old, 3 year old, 4 year old, deferred)
  • Reason for eligibility for 2 year olds
  • Setting(s) a child is enrolled at
  • If they receive Gaelic medium education.

The data processed (in line with the school staff census) on teachers and staff who hold or are working towards degree level (SCQF level 9 or above) qualifications will be:

  • Gender
  • Date of birth or possibly month and year of birth
  • Registration number with governing body (i.e. SSSC or GTCS)
  • Nationality
  • Ethnicity
  • Setting(s) the staff member is employed at
  • Working pattern (i.e. hours or FTE).



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