School estates: condition reporting core facts

Guidance for local authorities reporting on the condition of school estates.

Appendix 1: Elemental Listing

Physical Elements

Level 01 Level 02 Level 03
Major Elements weightings (%) Intermediate Elements Minor Elements
Roof 15% Roof structure
(incl. glazed roof lights)
Drainage (including rainwater goods and pipes)
Parapets, handrails etc.
Other (including chimneys)
Floors and Stairs 7% Floor structure (ground floor and other floors), including ground floor substructure  
(ground floor and other floors)
Floor finishes
(ground floor and other floors)
Staircases Stair structure
Treads and risers
Soffit finish
(ground and upper floors)
External Walls, Windows and Doors 20% External walls Wall structure and foundations
Ground problems - e.g. mines, shafts, wells, ground faults
External linings/finishes
External doors Framing
Ironmongery, access controls and fire and safety fittings
Windows Framing
Ironmongery and access controls
External stairs, steps and access ramps  
Other secondary structures External fire escape stairs
Canopies etc.
Permanent maintenance equipment (ladders, walkways, gantries etc.)
Internal Walls and Doors 7% Internal walls Wall structure of internal walls and foundations
Linings/finishes on internal walls
Internal linings/finishes on external walls  
Internal doors and glazed screens Framing
Ironmongery, access controls and fire and safety fittings
Sanitary Services 5% Toilets Fixtures and fittings (wash hand basins, toilets etc.)
Waste plumbing
Kitchens Fittings
Waste plumbing
Mechanical 14% Heat source and equipment
(e.g. boilers, including flues)
Heating distribution (radiators/pipes)
Heating controls
Heating - mechanical  
Heating - electrical Electric cable heating systems
Electric heating system, including storage radiators
Hot water Calorifiers, storage tanks, distribution systems and ancillary equipment
Cold water Storage tanks, distribution systems and ancillary equipments
Gas storage and distribution Distribution pipework
Storage tanks
Ventilation interlockers
Oil storage and distribution Distribution pipework
Storage tanks
Specialised ventilation systems (specialist extract covers and hoods etc.)
Air-conditioning plant, systems and controls
Fixed firefighting systems Fire sprinkler system
Hose reels and other systems
Specialist installations e.g. pool plant  
Electrical 11% Electrical power Wiring
Fittings (including outlets, conduit and trunking)
Generation and distribution equipment (including distribution panels and switchgear)
Lighting Light fittings and switching
Emergency lighting
Fire precaution Fire alarm
Fire Safety devices - door releases etc.
Intruder alarms
Lightning protection
Communication systems Bells, installed telephone and IT cabling (but not equipment) etc.
Hearing loops and other types of hearing equipment
Security systems CCTV and door entry systems
Panic alarms
Building Control Systems
Lifts and hoists
Redecorations 2%
Fixed Internal Facilities, Furniture and Fittings[5] 5% General Teaching
Practical Teaching
Internal Social Spaces
Internal Facilities
External Areas 10% Roads and car parks Physical condition
Traffic management
Separation of vehicles from pedestrians
Paths and paved pedestrian areas Playgrounds and fixed play equipment
Paths, ramps, stairs and steps
Walls, fences and gates Perimeter security/fence.
(Note: ‘Secure by Design’ aspect and fulfilment of the requirements of the Cullen Report
Free-standing walls (including retaining walls) and foundations
External works/infrastructure Surface water drainage systems
Foul drainage systems and septic tanks
External lighting
Bin stores and other minor structures
Buried and above ground supply services and mountings
Landscaping and planting (safety and security)
Outdoor Sports Facilities and Permanent Fixed Furniture 3%

Transverse Elements

Tier 01 Tier 02 Tier 03
Health & Safety Risks including HSAWA considerations etc. Glazing (Workplace (Health, Safety and Welfare) Regulations 1992 Regulation 14)  
Hazardous substances Asbestos, including factors that may contribute to degradation or exposure
Contaminated ground
Lead based paints (e.g. in steelwork corrosion protection)
High alumina cement components
Fire stopping between compartments
Consideration of HSE’s Land Use Planning Methodology for developments near hazardous installations - for aspects where mitigation is “reasonably practicable” without relocation of the school
Sanitary accommodation for pupils The provision of adequate appliances and wash basins in accordance with the School Premises (General Requirements and Standards) (Scotland) Regulations
Reports and Surveys Fire risk assessments
Fixed electrical inspections and reports
Boiler inspections
Structural survey reports, materials tests etc.
Insurance surveys
Maintenance contractor survey reports
Water quality Others (excluding HMI Reports)
National Property Health & Safety Issues For example, those essential structural and fire safety issues identified by the Cole Report[6]:
  • wall cavity ties,
  • wall ties to steelwork,
  • wall course reinforcement,
  • wall-head restraint,
  • wind bracing, fire-stopping and fire‑proofing, etc.
Aluminium composite external wall cladding


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