Publication - Progress report

Community benefits in public procurement

Published: 19 Feb 2008
Local Government and Communities Directorate
Part of:
Public sector

This report presents the findings of a pilot programme which was intended to promote the use of 'community benefit'.

82 page PDF

600.5 kB

82 page PDF

600.5 kB

Community benefits in public procurement

82 page PDF

600.5 kB

A Report Demonstrating the Methodology for Including Targeted Recruitment and Training Clauses in Public Sector Contracts by Richard MacFarlane and Mark Cook, Anthony Collins Solicitors
ISBN 978 0 7559 5612 8
This document is also available in pdf format (588k)



Executive Summary

1 Introduction

2 Understanding Community Benefits
2.1 Mapping the Field
2.2 Innovation
2.3 Policy Rationales
2.3.1 Sustainable Development
2.3.2 Sustainable Procurement Task Force
2.3.3 Regeneration and Social Inclusion
2.4 A Flexible Approach
2.5 Scottish and UK Guidance Notes on Social Issues in Public Sector Procurement

3 the Current Legal Situation of Community Benefits in Procurement
3.1 The EU Legal Framework
3.2 Consolidated Directive 2004/18/ EC
3.3 Legal Parameters for Public Bodies
3.3.1 Local Authorities in Scotland
3.3.2 Government Departments and Other Public Bodies
3.4 Legal Summary

4 The Procurement Process
4.1 Underpinning Policy
4.2 The Business Case
4.3 Procurement Strategy
4.4 Technical Considerations
4.4.1 Target-setting
4.4.2 Targets - Beneficiaries
4.4.3 Targets - Contractual
4.4.4 Cost Implications
4.5 The Award Process
4.6 Award criteria and negotiation

5 Model Clauses
5.1 Policy Statements
5.2 Procurement Strategy
5.3 OJEU Notice
5.4 Pre-Qualification Questionnaire
5.5 Specification
5.5.1 Requirements Relevant to the Specific Contract
5.5.2 Delivery Support and External Resources
5.5.3 Information for Monitoring Requirements
5.5.4 Validating Outcomes
5.5.5 Collecting Community Benefits Information in the Tender
5.5.6 Treatment of Targeted Recruitment and Training ( TR&T) Costs
5.5.7 Additional Information
5.6 Contract Conditions - Model Clauses

6 Monitoring Community Benefits

7 Value for Money (VfM)

8 An Introduction to the Case Studies
8.1 Glasgow Housing Association
8.2 Raploch Urban Regeneration Company
8.3 Inverclyde Council
8.4 Dundee City Council
8.5 Falkirk Council

9 Critical Success Factors
9.1 Organising for Success
9.2 Culture and Resources
9.3 Roles and Responsibilities
9.4 Requirements Specification
9.5 A Systems Response
9.6 The Supply-side
9.7 Training and Funding Mismatches

10 Key Lessons
10.1 Targeted Recruitment and Training ( TR&T) and VALUE FOR MONEY ( VFM)
10.2 Achieving Community Benefits
10.3 Alignment of Targeted Recruitment and Training ( TR&T) Recruitments with Existing Services
10.4 Commissioning Skills

Appendix 1: Glasgow Housing Association ( GHA) Case Study
A1.1 Contract Arrangements
A1.2 The Procurement Process
A1.3 Scoring the Employment & Training Elements
A1.4 Contract Management
A1.5 Outputs
A1.6 Initiatives - Supply-Side Support
A1.7 GHA Resources
A1.8 Conclusions
Table 1 Reference to Employment & Training in the Procurement Process
Table 2 Worked Example of a Scoring Framework for Appraisal Questionnaire
Table 3 Analysis of Appraisal Questionnaire ( PQQ) Returns - 13 works packages
Table 4 Analysis of Employment & Training Method Statement Scores
Table 5 Ranking of Bidders by Overall Quality & Employment & Training (E&T) Scores
Table 6 Total Labour used on PPC contracts for the period to 30th June 2006 (person weeks)
Table 7 -Comparison of New Entrant Trainee outputs (% of person-weeks delivered) between types of work and contractors
Table 8 Total Labour used on PPC contracts for the period up to 30th June 2006

Appendix 2: Raploch Case Study
A2.1 Procurement - Stirling Western Access Road ( SWAR)
A2.2 Procurement of a Development Partner
A2.3 Critical Success Factors
A2.4 Extracts From Raploch Tender Documentation
Community Benefit Conditions
Community Benefit Method Statement - Form
Table 1 PQQ Scoring: Comparison of overall ranking and Community Benefit ranking
Table 2 Scoring the Community Benefits Method Statements
Table 3 Total person-weeks to be delivered by new entrant trainees (excluding work placements)
Table 4 Person-weeks to be delivered by new entrant trainees - next 2 x 12-month periods
Table 5 Total un-waged work-experience opportunities
Table 6 Opportunities for people with a disability
Table 7 Predicted Outomes - Key Performance Indicators
Table 8 Costs

Appendix 3: Inverclyde Council Case Study
A3.1 Homezone Robert Street Contract
A3.2 Pottery Street
A3.3 Conclusions
A3.4 extract from inverclyde tender documentation
CBIP Requirements for the Robert Street Contract, Extracts from APPENDIX 1/25: Training and Recruitment Requirements

Appendix 4: Dundee City Council Case Study
A4.1 Construction Pilots
A4.2 The Social Care Pilot
A4.3 Conclusions

Appendix 5: Falkirk Council Case Study
A5.1 The Falkirk Approach
A5.2 Procurement Case Study - Community Schools 2008
A5.3 The Supply-side Champion
A5.4 Critical Success Factors
A5.5 extract from the falkirk community schools ppp tender document
Table 1 Proposed Actions of Falkirk Council
Table 2 Proposed Training and Employment Outcomes

Appendix 6: Legal Frameworks - Case Law
A6.1 Introduction to Case Law
A6.1.1 C-31/87 Gebroeders Beentjes B.V. v The State (Netherlands):
A6.1.2 C-225/98 Nord-Pas-de-Calais Region (Commission v the French Republic)
A6.1.3 C-513/99 -Concordia Bus Finland (Concordia Bus Finland Oy Ab (formerly Stagecoach Finland Oy Ab) v (1) Helsingin Kaupunki (2) HKL-Bussiliikenne (2002))
A6.1.4 C-448/01 - (1) EVNAG (2) Wienstrom GMBH v Republic of Austria (2003)
A6.1.5 C-234/03 Insalud (-Contse SA v Insalud (Now Ingesa) (2005))
A6.1.6 C-21/88 -Du Pont de Nemours Italiana SpA v Unità Sanitaria Locale No. 2 Di Carrara [1991] 3 CMLR 25; Laboratori Bruneau Srl v Unità Sanitaria Locale RM/24 De Monterotondo [1991] 1 CMLR 707
A6.1.7 C-3/88 EC Commission v Italy [1991] 2 CMLR 115 72