Publication - Advice and guidance

Vehicle hire contract

Published: 1 Apr 2016

Guidance for public sector organisations on how to access and use the contract.

Published:
1 Apr 2016
Vehicle hire contract

Who can access: central government
Contract status: live
Dates of contract: 1 April 2016 to 31 March 2020
Category: corporate services - central government

Overview

Vehicle hire services offers the provision of a car and van rental service mainly focused on the Scottish mainland and islands, but also with the facility for occasional provision in England and Wales. 

It is a call-off contract from Crown Commercial Services framework RM1062.

What is in scope

The contract covers:

  • hire of standard passenger cars in a range of makes and models, and engine size
  • choice of diesel or petrol, auto or manual transmission, electric or low emission vehicles
  • light Commercial vehicles (LCV). Up to and including vehicles with a maximum payload of 3.5 tonnes
  • hire of on-road 4-wheel drive vehicles with electric or manual drive capability

Customers are asked to restrict their bookings to smaller CO2 efficient vehicles where possible.

What is out of scope

The contract does not cover:

  • lease vehicles
  • chauffeured vehicles
  • commercial vehicles over three and a half tonnes
  • provision outwith Europe
  • minibus hire

Who can use this

Central government.

This contract was placed as a result of an award following a mini competition run from Crown Commercial Services framework, RM1062

See full details of the contract notice at the OJEU website.

Note: It is the responsibility of any buying organisation wishing to use the framework agreement to satisfy itself that it is eligible to do so.

Entitlement can be established from the terms of the OJEU advert and guidance on this can be found in annex A of our guidance on framework agreements.

If there is any doubt, legal advice should be sought.

Benefits

The contract offers a ‘one stop shop’ for all car and van rental requirements. It allows customers to book vehicles via one supplier no matter where in the country their booking is required.

Other customer benefits include:

  • supplier offers consolidated invoicing
  • free pick-up and drop off service
  • collection of Carbon Emissions Levy

Supplier details

Enterprise Rent-A-Car UK Limited
32 Kerse Road
Springkerse  Industrial Estate
Stirling
FK7 7SG

See: full contact list of vehicle hire suppliers

Ordering and queries

Account Manager
Nicola Samson
Email: Nicola.Samson@ehi.com
Mobile: 07866 680 025

For reservations, please call Nicola to be added onto the B2B booking tool.

Alternatively, please select your organisation account number from the Knowledge Hub and then complete the enterprise booking form (attached below) and email it to: ScReservations@erac.com 

Further information

Information about pricing and terms and conditions for frameworks and contracts can be found on the Knowledge Hub.

If you are not registered to access this and are eligible to use the framework please complete the registration form and send it to one of the Scottish Procurement contacts listed below.

Contact

Neil MacTavish
Email: neil.mactavish@gov.scot
Phone: 0141 242 5589

Martin Mooney
Email: martin.mooney@gov.scot
Phone: 0131 244 4437