Physical intervention in schools: draft guidance

We are consulting on this draft schools guidance "Included, engaged and involved part 3" which takes a relationship and rights based approach to physical intervention in Scottish schools.

Annex G: Dataset for recording restraint

The key information that should be recorded following the use of any form of restraint is outlined below. This is not a recording form, however, it can be used to update existing recording forms to improve local data collection. Education authorities may wish to consider updating their Privacy Notices to ensure they reflect the processing of any additional special category personal data.

Decisions on which member of staff completes the record would be agreed locally with the recognised trade unions.

Reporter's name, position, school etc.

Date restraint recorded

Type of restraint. This includes physical restraint, mechanical restraint, seclusion, staff-led withdrawal

Date, time and duration (minutes) restraint was used

Time to report (days) (parents/carer and education authority/school managers/proprietor)

Exact location incident occurred

Person(s) Involved

Child or young person involved, including: name, age, protected characteristics, additional support needs, health conditions

Does the child have a plan that has been agreed with parent/carers and appropriate staff?

Other person(s) involved

Name and position of staff involved

Detailed account of restraint, including:
- events leading up to restraint
- how did staff/child or young person respond?

- what happened afterwards?

Was the distressed behaviour related to an identified additional support need? If so, how?

Did anyone else observe the restraint? Please provide details.

Intervention Details

Does the child or young person have a child's plan?

Was the plan followed?

If the plan was not followed, why? If followed, are there any changes required to the plan?

Were preventative approaches used (e.g. de-escalation or co-regulation strategies)?

Were the members of staff involved trained in the safe use of restraint?

Why was restraint used?

Additional information for staff-led withdrawal (without consent) and seclusion recording

Was the child or young person physically moved to another place? If so, who took the decision, how were they moved and where to?

Was the child or young person prevented from leaving? If so, how and for what reason?

Was the child or young person supervised during this time? By whom? Were they in the same room as the child or young person?

How long did the child or young person spend in this situation (in minutes)?

Comment on how the child or young person responded while in this situation and when they returned to class.

Was Harm Caused?

Were there any visible or apparent physical injuries as a result of the restraint?

If so, how were these attended to? Was this recorded?

Were child protection procedures initiated? If so, which agencies were informed?

Was an investigation carried out in line with the agreed disciplinary procedures? Detail outcome.

Was post incident support provided to the child or young person/s involved?

Confirm that the record has been authorised by senior manager

What monitoring and ongoing assessment are in place?

Further action to be taken following analysis by senior manager

Date restraint record closed

Post incident review

The key information that should be recorded during any post-incident learning review discussion is listed below.

Post incident learning review (following de-escalation, co-regulation, withdrawal or restraint) - staff and child or young person

Summarise the child or young person and staff learning review discussion, including child's view, where gathered, agreed follow up support and actions

When did the discussions take place?

Who conducted the discussions?

Describe agreed actions?

Was the child's plan updated?

Parent/carer comments

Has the child's plan been reviewed to take account of changes required'?



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