Scottish Exchange of Data: staff census

Information and documentation relating to the provision of data for the annual School Staff data collection.

Survey Background

The purpose of this collection is to obtain accurate data on publicly funded school staff. It will be used for statistical analysis and to support evidence-based policy making.

Data is collected from all Local Authority and Grant-aided schools and school centres.

The relevant publication can be accessed here on the Scottish Government website.

Guidance Notes are incorporated into the Data Specification documents. Supplementary guidance in relation to centrally employed teachers is available in the form of a diagram. If you have a question on the guidance please email us in the first instance.

Data may be submitted via ProcXed. A user guide for ProcXed and a link to the login page can be found here.

The Education Statistics Privacy Notice relating to children and young people educated in, and the workforce of, Scotland’s schools can be accessed here.

Key Information

Nature of Exchange

Local Authority to Scottish Government


Individual staff


Census day:
Wednesday 11 Sept 2024

Submission to Scottish Government

Tuesday 8 October 2024

Method of data submission

ProcXed or via SEEMIS

Survey Documentation 2024 Uplift

The Specification and Guidance for the 2024 collection has been updated. Changes since the previous version are shown in red for ease of reference.

Centrally employed teachers explanatory diagram
Staff data specification October 2024
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