Scottish Exchange of Data: school estates core facts

Information and documentation relating to the provision of data for the annual School Estates core facts data collection.


Information is collected on the extent, condition and sufficiency of the school estate. Information is used at both national and local level to inform targets, spending decisions, support monitoring and evaluation of progress over time and support assessments of value for money.

We have published the results of the school estates core facts survey data for financial year 2022-23

2024 survey

Data submissions for this collection are made online via ProcXed. A user guide for ProcXed and a link to the login page can be found in our ProcXed guidance..

Your prepopulated template is sent directly to you in a go-live email from the ScotXed Unit. 

If you have any questions please contact us at

Survey timetable

ProcXed available: 1 April 2024

Census date: 1 April 2024

Submission date: 3 May 2024

Survey documentation 2024

Please note the questions on the most recent survey dates for schools must be completed. If you have any schools built and managed by contractors under public/private partnership or PFI models, and therefore do not hold survey dates yourself, please ask for the dates to be supplied to you by the contractors in time to complete your return.

The school estates core facts data specification documents and blank template are available on the Knowledge Hub platform. If you do not have access to this please email

School estates core facts survey: guidance notes

We have published guidance notes on the school estates core facts survey.

Back to top