- 5 Nov 2018
Guide to information available through our publication scheme
The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:
- publish the classes of information that they make routinely available
- tell the public how to access the information and what it might cost
The Office of the Queen’s Printer for Scotland (QPS) has adopted the Model Publication Scheme 2016 produced by the Scottish Information Commissioner.
The purpose of this Guide to Information is to:
- allow the public to see what information is available (and what is not available) in relation to each class
- state what charges may be applied
- explain how to find the information easily
- provide contact details for enquiries and to get help with accessing the information
- explain how to request information we hold that has not been published
Availability and formats
The information we publish through the model scheme is in most cases on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).
We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under the Act, (for example sensitive personal information or a trade secret), we will remove or redact the information before publication and explain why.
The QPS is a Crown body and the information we produce, and list in this publication scheme is subject to Crown copyright. Crown copyright information can be freely reused under the terms of the Open Government Licence v3.
There is no charge to view information on our website or at our premises.
We may charge for providing information to you, e.g. photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.
Our photocopying charges per sheet of paper are, where charges apply: 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy).
Postage costs will be recharged at the rate we paid to send the information to you by Royal Mail First Class.
When providing copies of pre-printed publications, we will charge no more than the cost per copy, pro rata, of the total print run.
We do not pass on any other costs to you in relation to our published information.
Please note that the charges above do not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a 'market value' which may include the cost of production.
You can contact us for assistance with any aspect of this publication scheme:
The Office of the Queen's Printer for Scotland
Edinburgh EH6 6QQ
Tel: 020 8392 5218
We will also advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of the publication scheme.
The classes of information that we publish
Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.
Class 1: About the authority
Information about the authority, who we are, where to find us, how to contact us, how we are managed and our external relations
Class 2: How we deliver our functions and services
Information about our work, our strategy and policies for delivering functions and services and information for our service users
Class 3: How we take decisions and what we have decided
Information about the decisions we take, how we make decisions and how we involve others
The QPS does not have its own decision making committees. Information about how the QPS makes decisions can be found under Class 5: How we manage our human, physical and information resources
Class 4: What we spend and how we spend it
Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent)
Class 5: How we manage our human, physical and information resources
Information about how we manage the human, physical and information resources of the authority
The QPS does not employ its own staff; have its own premises or computer systems. Members of staff performing functions on behalf of the QPS are all employees of The National Archives.
Records relating to QPS functions are managed in accordance with the Public Records (Scotland) Act 2011. Further information is available in the QPS Records Management Plan
Class 6: How we procure goods and services from external providers
Information about how we procure goods and services, and our contracts with external providers
The QPS does not set its own procurement strategies. Information about how the QPS decides strategies can be found under Class 5: How we manage our human, physical and information resources
Class 7: How we are performing
Information about how we perform as an organisation, and how well we deliver our functions and services
Class 8: Our commercial publications
Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g., bookshop, museum or research journal
All Scottish legislation is freely accessible in a range of formats on legislation.gov.uk. Further information about these formats can be found under Class 9: Our open data
The publication of legislation in print is carried out under contract by The Stationery Office Ltd. If you wish to purchase printed copies of legislation, further information including details on costs can be obtained from The Stationery Office Ltd (TSO)
Class 9: Our open data
Open data made available by the authority as described by the Scottish Government’s Open Data Resource Pack and available under an open licence
Legislation content on legislation.gov.uk is available in several different formats. These are all accessible using the Legislation API detailed below and the data is free to re-use under the Open Government Licence v3:
The default display option for pages on legislation.gov.uk is an XHTML rendering of the content, e.g. http://www.legislation.gov.uk/ukpga/2010/1 . This format is also accessible via the API by adding “/data.htm” to the end of the URI, e.g.
Crown Legislation Mark-up Language (CLML) XML:
CLML is used to represent UK legislation in XML. It’s the base format for legislation published on legislation.gov.uk. A version of the CLML Schema, which is owned and maintained by The National Archives, can be accessed online at http://www.legislation.gov.uk/schema/legislation.xsd . To access CLML XML versions of legislation add “/data.xml” to the URI for any legislation content page, e.g. to view the
CLML XML for http://www.legislation.gov.uk/ukpga/2010/1 the URI would be http://www.legislation.gov.uk/ukpga/2010/1/data.xml
The generated PDF format is a rendering of the XHTML view designed for printing. To access the generated PDF versions of legislation add “/data.pdf” to the URI for any legislation content page, e.g. to view the generated PDF for http://www.legislation.gov.uk/ukpga/2010/1 the URI would be http://www.legislation.gov.uk/ukpga/2010/1/data.pdf
Akoma Ntoso XML:
Akoma Ntoso is an international standard for representing legal documents as XML. You can find more information about Akoma Ntoso at http://www.akomantoso.org/ . To access the Akoma Ntoso XML versions of legislation add “/data.akn” to the URI for any legislation content page, e.g. to view the generated PDF for
The HTML5 format provides a serialization of the Akoma Ntoso XML in HTML5. To access the HTML5 versions of legislation add “/data.html” to the URI for any legislation content page, e.g. to view the generated PDF for
To make data extraction easier for re-users all legislation search result pages are available as ATOM feeds as well as the default HTML view by adding “/data.feed” to the URI. For example the feed for the search result page http://www.legislation.gov.uk/ukpga/2010 would be http://www.legislation.gov.uk/ukpga/2010/data.feed
Code used to display and transform data between formats on the website is available for public reuse in our GitHub repository https://github.com/legislation/legislation
This data is free to re-use under the Open Government Licence v3
The Office of the Queen's Printer for Scotland
Tel: 020 8392 5218