Information

Data collection - protected characteristics: guidance - equality impact assessment

Equality Impact Assessment (EQIA) for guidance for public bodies on the collection of data related to age, disability, ethnic group, religion/belief and sexual orientation.


Annex 1: Planned Changes

All guidance notes

  • Add information on the importance of and advice on the collection of data in a way that enables intersectional analysis
  • Add 'prefer not to say' options to the harmonised questions and provide guidance on its use
  • Improve accessibility by providing html versions of the guidance

Age

  • Add information and advice on using explicit age ranges and how to manage unknown ages
  • Add information and advice on the definition of adult and child in Scottish law
  • Add specific wording for proxy responses to the age question
  • Provide advice on banding when reporting age data

Disability

  • Add information regarding the ongoing work towards a harmonised question based in the social model of disability
  • Add clarity to lead-in statements for interviewers regarding fluctuating conditions, new diagnoses, and limiting conditions
  • Add information and advice for the collection of proxy responses for disability data
  • Improve clarity of how the answers to the questions determine disabled status
  • Updating the question responses to be inclusive of those with multiple conditions or illnesses, and to bring the language about impairments in line with current terminology

Ethnic Group

  • Add advice on grouping data and reporting grouped data where sample sizes are too small to report
  • Add new online format for the harmonised question
  • Remove references to comparing data across censuses as NRS does not currently have advice on this for the new response options
  • Update the response options to be in line with Scotland's Census 2022
  • Update the response options of the linked religion question to be in line with Scotland's Census 2022
  • Update advice on language around "minority ethnic" groups vs BME/BAME to be in line with current terminology

Religion

  • Move suggested question on religious practice forward to increase knowledge of this issue
  • Update the response options to be in line with Scotland's Census 2022

Sexual Orientation

  • Consolidate existing questions for different survey formats into a single question for use in all surveys
  • Move the information on the ONS Sexual Identity project to an annex
  • Removal of discussion that singles out this question as more sensitive than other questions on protected characteristics
  • Update language defining sexual orientation and the response options to be more in line with the Equality Act 2010

Contact

Email: social-justice-analysis@gov.scot

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