Proposals to extend marine planning zones: updated data protection impact assessment

3. Description of the project and personal data

Extension to marine planning zones are being proposed in order to close a gap in current aquaculture planning regulations.

The consultation paper will ask a series of questions to seek views on the proposals to extend marine planning zones as defined in The Town and Country Planning (Marine Fish Farming) (Scotland) Order 2007, out to 12 nautical miles (NM).

The preferred method of response will be through the online CitizenSpace system. The questionnaire will also be downloadable and hard copies may be posted / e-mailed out to meet specific respondent’s requirements if requested. Hard copies will be returned directly to Marine Directorate to ensure confidentiality. Personal data will also be requested to enable acknowledgement of receipt of response or to enable feedback to any queries received.

It is our usual practice to publish the responses as per the preferences that respondents have indicated via Citizen Space, or, where responses arrived by e-mail / post, via the Respondent Information Form (RIF), which asks about data release preferences.

Responses received via post or email will be uploaded on to Citizen Space by the Scottish Government, the original document or email will then be destroyed/deleted.

Following the closure of any consultation, we would look to publish responses where approval has been given for this by the respondent. All the responses will be moderated.

Marine Directorate will analyse the responses received and provide a clear and concise report for publication, which reflects a robust analysis of the consultation responses, in order to inform the next stages of policy / legislative development.

Consultation Process

Consultations are hosted on Citizen Space, the Scottish Government's digital platform for consultations, and published on the Consultation Hub, enabling people to submit their response online. Citizen Space is managed by the Scottish Government’s Digital Engagement Team.

Consultations are also published on the Scottish Government website, enabling people to email or post a response.

The consultations will run for a minimum of 12 weeks starting September 2024 to November/ December 2024.

Governance

The governance arrangements for consultations broadly involve the following:

• Consultation Manager (Scottish Government): Joe Triscott
• Digital Engagement Manager, Comms (Scottish Government): DigitalEngagement@gov.scot

Reporting

The Consultation Manager will be responsible for the analysis of the consultation responses, as well as the preparation of the final reports. The final consultation analysis report will be published on the Scottish Government’s website. It is the responsibility of the Consultation Manager to ensure that their methods do not contravene the provisions of current Data Protection Laws.

Data Protection Laws means any law, statute, subordinate legislation, regulation, order, mandatory guidance or code of practice, judgement of a relevant court of law, or directives or requirements of any regulatory body which relates to the protection of individuals with regard to the processing of Personal Data to which a Party is subject including the Data Protection Act 2018 and any statutory modification of re-enactment thereof, and the General Data Protection Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data on the free movement of such data, and repealing Directive 95/46/EC.