Publication - Advice and guidance

NHSScotland Induction Approach: What Non-Executive Directors can expect

Published: 4 November 2015
Topic: Health and social care
ISBN: 9781785445415

This resource is a standard approach to induction for Non-Executive Directors of Health Bodies.

Induction Approach Framework

Engaging stakeholders and making accountability real

Adapted from original by OPM and CIPFA 2004 ©

The induction approach for Non-Executive Directors has been mapped to the principles of the Good Governance Standard for Public Services. This provides a framework for measurement for improvement.

1. Focusing on the organisation's purpose and on outcomes for citizens and service users

Area	Background reading/reference/other	Meetings to be arranged	Additional training/ information
Government/ Sponsor Division	• Framework agreement/Sponsorship agreement	Invite sponsor to speak to Non-Executives to outline role and responsibilities/role of Cabinet Secretary/other sponsor divisions CMO CNO	Review of Scottish Government website
Organisation	Legislation The National Health Service (Scotland) Act 1978 The Health Boards (Membership and Procedure) (Scotland) Regulations 2001 Public Services Reform (Scotland) Act 2010 Public Bodies (Joint Working) (Scotland) Act 2014	Chairman Chief Executive Executive Team Members	1:1 meetings with other key stakeholders (or as relevant to a Non-Executive Director's area of interest/experience)
Organisation	Strategy Local Delivery Plan Corporate Plan Other key documents Performance LDP Performance reporting Finance/Value for Money Financial Plan Workforce Workforce Plan
Parliament	Parliamentary bulletin Consultations/Bills Parliamentary Committees	Invite someone to outline role of the government and parliamentary areas which impact on the NHS Board	Attendance at a Parliamentary Committee meeting
Emerging Issues

2. Performing effectively in clearly defined functions and roles

Area	Background reading/reference/other	Meetings to be arranged	Additional training/information
Governance	Code of Corporate Governance Board and Governance Committee meeting dates Board and Executive Team/Directorate organisational structure Review of health board membership and biographies Roles and responsibilities including Chairman/Chief Executive/Directors Governance Committee membership/role	Governance committee chairs (as relevant to the Non-Executives' committee membership) Other Non-Executives Meetings with Chairman and Chief Executive/Governance Committee lead officers	Observe Governance Committee meetings Attend 'On Board' or equivalent programme Attend any required training sessions in relation to Governance role eg 'Effective Audit Committee'
Internal Controls	Governance statement Risk Management Strategy/Corporate Risk Register Role of External and Internal Audit Audit Committee Executive Remuneration Committee Code of Conduct for Board Members Register of Interests Register of Gifts and Hospitality Information Governance	Director of Finance & Corporate Services Corporate Governance Manager
Information Technology	Set up and management of e-mail accounts IT governance	Corporate Governance Manager	Individual training
Human Resources	Remuneration Expenses Additional expenses and/or remuneration Car insurance Travel and subsistence Mandatory training	Corporate Governance Manager	Meeting with Human Resources
Social Media	Social Media Policy Webex Twitter Facebook	Communications Manager

3. Promoting values for the whole organisation and demonstrating good governance through behaviour

Area	Background reading/reference/other	Meetings to be arranged	Additional training/information
Conduct/Compliance	Model Code of Conduct for Members of Public Bodies Code of Corporate Governance Employee Code of Conduct Whistleblowing Policy Bribery Act	Corporate Governance Manager
Values andBehaviours	Values and behaviours statement

4. Taking informed transparent decisions and managing risk

Area	Background reading/reference/other	Meetings to be arranged
BoardAdministration	Business planning schedules Criteria and rationale for scheduling of Board and Governance Committee meetings Corporate templates	Corporate Governance Manager
Governance	Code of Corporate Governance Minutes of meetings	Corporate Governance Manager
Risk Management	Risk Management Strategy Corporate Risk Register Operational Risk Register	Corporate Governance Manager

5. Developing the capacity and capability of the governance body to be effective

Area	Background reading/reference/other	Meetings to be arranged
Performance	Skills Matrix Appraisal Process (mid-year and annual) Terms of Service Board Evaluation	Chairman
Induction	Induction Programme Outline	Will be arranged following discussion with Non-Executives
Development Opportunities	Individual discussion	Chairman/Organisational Learning and Development Manager

6. Engaging stakeholders and making accountability real

Area	Background reading/reference/other	Meetings to be arranged	Additional training/information
Staff Governance	Staff governance standard Value and behaviours	Employee Director (Non Executive Director)
Internal Engagement	Internal Communications Strategy Organisation Structure Charts	Walkround and introductions to staff Head of Communications
External Engagement	Map of NHS Boards in NHSScotland External Engagement Strategy	Meetings with other Non Executive Directors Head of Communications	Direction to SHOW website

Contact

Email: Sarah Hildersley

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Induction Approach Framework

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