Information Governance Records Management Guidance Note Number 004: Compiling A Records Inventory

Key Points for Action by NHS Boards

1. A Director is identified with accountability for establishing and maintaining a records inventory within each NHS board.

2. The Boards Information Governance Steering Group or a sub-group working under terms of reference set by the Information Governance Steering Group are responsible for ensuring that the records inventory is compiled.

3. A records inventory is compiled via establishing processes to:

• undertake a records survey
• create a records system/collection register
• confirm and update details of each record system/collection entry