Information Governance Records Management Guidance Note No 9: Transportation of Manual Records

Health Records Management Guidance Note 009 - Transportation of Manual Records.


Policy - A policy is an overall guide, which sets the boundaries within which action will take place and should reflect the philosophy of the organisation or department. It should include:

  • Statement of Purpose
  • Commitment to national policy
  • Reference to other policy or guidelines
  • Timescale

Procedure - A procedure is a series of related steps designed to accomplish a specific task in a chronological order. Procedures should be written in step-by step detail, so as to require only minimal interpretation and include correctly completed samples where appropriate.

Privacy markings - Markings used on an envelope or similar packaging to indicate to the intended recipient of your correspondence that it contains sensitive personal information.

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