Historic Environment Scotland advice and briefings sent to Cabinet Secretary for Constitution, External Affairs and Culture: FOI release

Information requested

Advice and briefings on Historic Environment Scotland sent to Cabinet Secretary for Constitution, External Affairs and Culture by Scottish Government officials in November 2025.

Response

I enclose a copy of some the information you requested.

Some of the information you have requested is available from Historic Environment Scotland at
https://www.historicenvironment.scot/archives-and-research/publications/publication/?publicationid=2815dbfb-2959-4042-9698-b3b100b7f215, and from the Scottish Government’s publications at https://www.gov.scot/publications/foi-202500488845/

Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. If, however, you do not have internet access to obtain this information from the website listed, then please contact me again and I will send you a paper copy.

While our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because exemptions under sections s.38(1)(b) (personal information), s30(b)(i) and s30(b)(ii) (free and frank exchange of advice and views) and s30(c) (prejudicial to the effective conduct of public affairs) of FOISA applies to that information. The reasons why these exemptions apply are explained in the Annex to this letter.

Annex

An exemption applies

Exemptions under sections s38(1)(b) of FOISA applies to some of the information you have requested. This information contains personal data and disclosing it would contravene the data protection principles in Article 5(1) of the General Data Protection Regulation and in section 34(1) of the Data Protection Act 2018.

This exemption is not subject to the ‘public interest test’, so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption.

An exemption applies, subject to the public interest test

An exemption under section 30(c) of FOISA (prejudice to effective conduct of public affairs) applies to some of the information requested. Disclosing this information would substantially prejudice our ability to conduct Freedom of Information requests because it would substantially prejudiced our ability to provide ongoing advice and assistance to Freedom of Information requests. This would constitute substantial prejudice to the effective conduct of public affairs in terms of the exemption.

This exemption is subject to the ‘public interest test’. Therefore, taking account of all the circumstances of this case, we have considered if the public interest in disclosing the information outweighs the public interest in applying the exemption. We have found that, on balance, the public interest lies in favour of upholding the exemption. We recognise that there is a public interest in disclosing information as part of open, transparent and accountable government. However, there is a greater public interest in protecting the process of Freedom of Information requests and ensuring that the Scottish Government is able conduct this aspect of its business effectively.

An exemption applies, subject to the public interest test

An exemption under section 30(b)(i) and section 30(b)(ii) of FOISA (free and frank provision of advice) and (free and frank exchange of views) applies to some of the information requested. This exemption applies because disclosure would, or would be likely to, inhibit substantially the free and frank provision of advice. This exemption recognises the need for officials to have a private space within which to provide free and frank advice to Ministers before the Scottish Government reaches a settled public view. Disclosing the content of free and frank advice will substantially inhibit the provision of such advice in the future, particularly because these discussions are still ongoing and decisions have not been taken.

This exemption is subject to the ‘public interest test’. Therefore, taking account of all the circumstances of this case, we have considered if the public interest in disclosing the information outweighs the public interest in applying the exemption. We have found that, on balance, the public interest lies in favour of upholding the exemption. We recognise that there is a public interest in disclosing information as part of open, transparent and accountable government, and to inform public debate. However, there is a greater public interest in allowing a private space within which officials can provide full and frank advice to Ministers, as part of the process of exploring and refining the Government’s policy position until the Government as a whole can adopt a decision that is sound and likely to be effective. This private thinking space is essential to enable all options to be properly considered, based on the best available advice, so that good policy decisions can be taken. Premature disclosure is likely to undermine the full and frank discussion of issues between Ministers and officials, which in turn will undermine the quality of the policy making process, which would not be in the public interest.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at https://www.gov.scot/foi-responses.

FOI 202600514358 - Information released - Documents

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