Publication - FOI/EIR release

Various questions surrounding recruitment: FOI release

Published: 5 Nov 2020

Information request and response under the Freedom of Information (Scotland) Act 2002

Published:
5 Nov 2020
Various questions surrounding recruitment: FOI release
FOI reference: FOI/202000087317
Date received: 14 Sep 2020
Date responded: 2 Oct 2020
Information requested

1 - Please advise the total spend on recruitment agencies in the last during 2018/19?
2 - Please advise what the temporary agency spend for admin, call centre, data processing and clerical roles during 2018/2019.
3 - Please advise what the temporary agency spend for roles such as warehouse, catering and cleaners during 2018/2019? 
4 - Please advise what the permanent agency spend has been during 2018/2019?.
5 - Which recruitment agencies have you used in the last 12 months for admin, call centre, data,clerical, warehouse, catering and cleaners?
6 - Which framework agreements do you use for agencies? i.e. Scottish Government, APUK, Crown Commercial Services?
7 - What process do recruitment agencies have to follow to be given jobs to work on?
8 - Who is responsible for engaging new recruitment agencies?

Response

1- Total spend on recruitment agencies during 2018/2019 was £21,384,744. This includes all spend by Scottish Government core Departments against the following frameworks in the 2018/2019 financial year: - Temp Admin Staff Services (North, East & West); Temp Catering & Manual Staff Services (North, East & West); Interim Professional Staff Services; and Interim IT Staff Services.

2- Temporary agency spend, which covers admin etc. was £3,262,310. This includes all spend by Scottish Government core Departments against the Temp Admin Staff Services Frameworks in 2018/2019 financial year.

3- Temporary agency spend, which covers catering etc. was £63,286 .This includes all spend by Scottish Government core Departments against the Temp Catering & Manual Staff Services Frameworks in 2018/2019 financial year.

4- The Scottish Government does not use agencies for permanent recruitment therefore there was no spend against these frameworks for permanent recruitment in 2018/2019.

5- The framework suppliers in 2018/19 on the 2nd generation framework for Temp Admin (North, East and West) and for Temp Catering & Manual (North, East and West) were Pertemps. ASA and Brightwork.

A list of suppliers on the current frameworks is available at the following link: -
https://www.gov.scot/publications/temporary-and-interim-staff-services-framework-agreements-2019-to-2023/.

6- We use the Scottish Government Collaborative Frameworks for the provision of Temporary and Interim Staff Services. .

7- The Scottish Government currently utilises the Temporary & Interim Staff Services frameworks for these services. Suppliers on the frameworks may be invited to supply CVs and rates (in line with stated framework procedures/requirements) for temporary/interim workers to fill short term assignments, as and when operational requirements dictate. Where a mini competition is undertaken, bids are evaluated using a price/quality ratio and a call off contract awarded as appropriate. I attach a link to further information available on the SG Procurement webpages.
https://www.gov.scot/publications/temporary-and-interim-staff-services-frameworks/
Existing frameworks were awarded for a period of 4 years, from 13 April 2019 – 12 April 2023, with four suppliers awarded to each framework following a competitive procurement process. Whilst use of these frameworks is not mandated, they can be utilised by public sector organisations throughout Scotland.

8- The Scottish Government currently utilises the Temporary & Interim frameworks for the provision of temporary and interim staff services. These frameworks are regularly competed and awarded (generally every 3 to 4 years) by the Scottish Procurement and Property Directorate (SPPD) within Scottish Government, at which time service providers and suppliers can submit tenders during a competitive procurement process, to be awarded a place on new/future framework(s). Thereafter service providers/suppliers who are awarded places on these frameworks may be invited by Scottish Government or other public sector organisations to bid to fill temporary/interim assignments as and when these arise.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.

Contact

Please quote the FOI reference
Central Enquiry Unit
Email: ceu@gov.scot
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road
Edinburgh
EH1 3DG