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School/Pupil Census

Survey Background

The purpose of this collection is to obtain accurate data on publicly funded schools and their pupils. It will be used for statistical analysis and to support evidence-based policy making.

Data is collected from all Local Authority and Grant-aided schools and school centres.

The Pupils in Scotland publications can be accessed here on the Scottish Government website.

Guidance Notes are incorporated into the Data Specification documents. Supplementary guidance in relation to centrally employed teachers is available in the form of a diagram. If you have a question on the guidance please email us in the first instance.

Data may be submitted via ProcXed. A user guide for ProcXed and a link to the login page can be found here.

The Education Statistics Privacy Notice relating to children and young people educated in, and the workforce of, Scotland’s schools can be accessed here.

Key Information

Key Information

Nature of Exchange

Local Authority to Scottish Government


Individual children


Census day:
Wednesday 19 September 2018

Submission to SG

Tuesday 16 October 2018

GAE deadline

Director of Education sign-off of GAE pupil data Friday 26 October

Method of data submission

ProcXed or via SEEMIS

Survey Documentation

Survey Documentation 2018 uplift

School Pupil Data Spec 2018 Uplift (including guidance notes)

The Specification and Guidance for the 2018 collection has been updated. Changes since the previous version are shown as tracked changes for ease of reference. If you have any specific questions please contact us at ScotXed@gov.scot