Shared Outcomes Assurance Group paper: action tracker - August 2022

Paper from the meeting of the group on 23 August 2022.


Meeting dates: 4 – 13/06/2022

Action ID: 130622-1
Action: SG to amend the Terms of Reference for SOAG to reflect the commitment to the Public Audit Committee that minutes and papers for SOAG would be placed on the Scottish Government website
Action lead: SG SOAG Team (Reform division)
Deadline: 1st July
RAG status: blue
Comments: complete minutes of 13 June meeting

Action ID: 130622-2
Action: SOAG action tracker to be updated to show action 040522-11 agreed publication date of August 2022
Action lead: SG SOAG Team (Reform division)
Deadline: June
RAG status: blue
Comments: 

Action ID: 130622-3
Action: SDS, SFC and SG ESIF leads to meet to discuss the ESIF PSR and whether any immediate change was required to the current green risk rating in advance of the submission of the next PSR
Action lead: SG, SDS and SFC
Deadline: start of August
RAG status: blue
Comments: The ESIF Collaborative Group has now agreed the scope and coverage of the contextual reports - and this will be reflected in the ESIF CWG minutes. The ESIF PSR for the next SOAG will reflect these discussions

Action ID: 130622-4
Action: dashboard to be amended to revise the RAG rating for SOAG/22/08 PSR to black (not yet commenced)
Action lead: SG SOAG Team (Reform division)
Deadline: start of August
RAG status: blue
Comments: complete - amendment has been made

Action ID: 130622-5
Action: SG/SDS/SFC to meet in advance of the next Dashboard commission to agree protocols for sharing and finalising PSR’s (including proposed RAG ratings) ahead of each SOAG meeting
Action lead: SG, SDS and SFC
Deadline: start of August
RAG status: blue
Comments: 

Action ID: 130622-6
Action: SG/SDS/SFC to review the diagram at slide 2 to consider whether other governance structures should be added
Action lead: SG, SDS and SFC
Deadline: start of August
RAG Status: blue
Comments: complete - discussion has taken place and the Joint Executive Group will be added to this slide

Action ID: 130622-7
Action: SG to work through SOAG and the Skilled Workforce Programme Board to continue to develop structures and connections as required
Action lead: SG SOAG Team (Reform division)
Deadline: ongoing
RAG status: green
Comments: discussions will continue; membership of the Skilled Workforce Programme is expected be confirmed in the early autumn

Action ID: 130622-8
Action: deep dive on Regional Pathfinders (SOAG/22/04 & SOAG/22/05) to be held at the next SOAG meeting
Action lead: SFC
Deadline: start of August
RAG status: green
Comments: 

Meeting dates: 3 - 04/05/2022

Action ID: 040522 - 1
Action: SOAG action tracker to be updated with unique ID, RAG status and deadlines for the next meeting
Action Lead: SG, SDS and SFC
Deadline: before June 2022 SOAG
RAG status: blue
Comments: complete - document amended

Action ID: 040522 – 2
Action: SFC and SDS to meet SROs to progress the outstanding ESIF action, SOAG and ESIF Collaborative Working Group to liaise on ensuring appropriate governance embedded within their processes, in advance of the next meeting of SOAG
Action lead: SFC, SDS and SRO’s
Deadline: June 2022
RAG status: blue
Comments: complete - SG, SFC and SDS met in May 2022 and agreed a route forward

Action ID: 040522 – 3
Action: SG, SDS and SFC leads to review the governance structure and clarify the relationship of both SOAG and the projects on the Shared Outcomes Framework with NSET structures for consideration at the next meeting of SOAG
Action lead: SG SOAG team (Reform division) liaising with Skills Division and NSET Team
Deadline: for June 2022 2022 SOAG
RAG status: blue
Comments: complete - matter discussed at the 13 June SOAG; action 130622-7 follows on

Action ID: 040522 – 4
Action: SG to provide clarity on timescales for submission of completed templates and to work with SDS and SFC to finalise the proposed summary dashboard ahead of next SOAG meeting.
Action lead: SG SOAG Team (Reform division)
Deadline: end May 2022
RAG status: blue
Comments: complete- emails issued to SFC and SDS 12 May 2022. Dashboard piloted in new format for June SOAG

Action ID: 040522 - 5
Action: SG, SFC and SDS to develop in advance of the next SOAG meeting a proposition setting out to progress vision, governance and accountability issues pertinent to addressing the red milestones on the apprenticeship projects in advance of the next SOAG meeting
Action lead: SG (SOAG team/ Hannah Garrow, Skills) linking to SDS and SFC
Deadline: June 2022
RAG status: amber
Comments: discussions took place in advance of the June SOAG and partners working together on this action, however apprenticeship projects still have outstanding red milestones. Priority actions have been agreed to progress red milestones through JEG on 3rd August

Action ID: 040522 – 6
Action: deep dive on FA and GA to be taken at the next SOAG meeting to include the governance and accountability points
Action lead: SRO leads
Deadline: June 2022
RAG status: blue
Comments: complete – item scheduled for June SOAG agenda

Action ID: 040522 – 7
Action: SDS and SFC to meet in advance of the next SOAG to discuss the Regional Pathfinder
Action lead: SDS and SFC
Deadline: June 2022
RAG status: blue
Comments: complete - SDS and SFC have met and agreed a deep dive for the Regional Pathfinder

Action ID: 040522 – 8
Action: SG and SFC to provide comments to work package 2 paper by 9 May. SFC to review and agree date to come back with comments to allow for sign off ahead of the next SOAG
Action lead: SG and SFC
Deadline: May 2022
RAG status: blue
Comments: complete - SFC provided notice of anticipated delay arising from sickness in the team 

Action ID: 040522 – 9
Action: SDS and SFC to discuss CESAP bilaterally in advance of next SOAG
Action lead: SDS and SFC
Deadline: June 2022
RAG status: blue
Comments: complete – meeting has taken place

Action ID: 040522 – 10
Action: SG, SDS and SFC SOAG leads will discuss planning and structure of deep dives for future meetings
Action lead: SG, SDS and SFC
Deadline: June 2022
RAG status: green
Comments: on track – we will continue to meet and plan ahead for the next SOAG meetings

Action ID: 040522 – 11
Action: SG, SDS and SFC ESIF leads to finalise reporting outputs as part of the current ESIF work stream and consider further work to develop recommendations for a future shared research programme
Action lead: SRO lead
Deadline: August 2022
RAG status: green
Comments: agreement has been reached on the outputs; these will be finalised and published (dates tbc)

Action ID: 040522 – 12
Action: a commissioning email for the next SOAG will be issued shortly, containing for reference a blank PSR template which all SROs should use to report on their respective projects
Action lead: SG, SDS and SFC
Deadline: May 2022
RAG status: blue
Comments: complete - all projects which have commenced have provided PSRs.

Action ID: 040522 – 13
Action: we aim to share a revised draft of the SOF executive summary in the week beginning 9 May 2022 which, following agreement would be shared with committee clerks for views prior to publication
Action lead: SG
Deadline: May 2022
RAG status: blue
Comments: complete – the executive summary has been shared with the Committee and it along with the updated SOF are on the SG website

Meeting dates: Joint ministerial meeting 22/03/22

Action ID: JMM/220322 – 1
Action: SOAG to discuss apprenticeships before the summer recess (proposed for the June meeting)
Action lead: SOAG SRO leads
Deadline: before summer recess
RAG status: blue
Comments: complete - item programmed for June 2022 SOAG

Action ID: JMM/220322 - 2
Action: SOAG and ESIF Collaborative Working Group to liaise on ensuring appropriate governance embedded within their processes
Action lead: SOAG SRO leads
Deadline: before summer recess
RAG status: blue
Comments: complete – a presentation was given to SOAG on ESIF; SG ESIF SRO working with agency SRO’s and Collaborative Working Group to progress action

Action ID: JMM/220322 - 3
Action: FWES to liaise with ALS to ensure consistency of approach in attendance at agency board meetings
Action lead: SG
Deadline: before next SOAG meeting
RAG status: blue
Comments: both sponsor teams have arrangements in place which comply with the recommendations of the Ryan Review into Public Bodies

Action ID: JMM/220322 - 4
Action: agencies to agree date for joint SG/agency meeting on Resource Spending Review as soon as possible 
Action lead: SG, SFC, SDS
Deadline: asap after the meeting.
RAG status: blue
Comments: RSR discussions took place

Meeting dates: 2 – 15/03/22

Action ID: 150322 – 1
Action: agendas, minutes, and papers of previous and future meetings to be placed online
Action lead: SG Programmes Unit
Deadline: April 2022
RAG status: blue
Comments: complete

Action ID: 150322 – 2
Action: 2022 – 2023 letters of guidance to be issued by 31 March 2022, with copies (or links to published versions) sent to PAC
Action lead: SG SDS and SFC Sponsor Teams
Deadline: 31 March 2022
RAG status: blue
Comments: complete

Action ID: 150322 – 3
Action: information within the project templates is to be reviewed regularly to monitor progress and to ensure this aligns with wider objectives outlined within the NSET
Action lead: ALL SROS
Deadline: recurring task for each SOAG meeting
RAG status: green
Comments: on track – all projects now producing PSRs on the required template

Action ID: 150322 – 4
Action: update on ESIF to be provided in advance of next SOAG meeting
Action lead: Stuart King
Deadline: May 2022
RAG status: blue
Comments: complete

Action ID: 150322 – 5
Action: reporting tool for use across SOF projects to be developed (using apprenticeship model as starting point for rolling out)
Action lead: all members
Deadline: June 2022
RAG status: blue
Comments: all projects have provided a PSR for June 2022 SOAG with the exception of the Upskilling project which is still in scoping

Action ID: 150322 – 6
Action: feedback to be provided to SDS on the detailed Work Plan for CESAP WP2
Action lead: SFC and SG
Deadline: June 2022
RAG status: blue
Comments: 

Action ID: 150322 – 7
Action: agreement of work plan for CESAP WP2
Action lead: SDS, SFC and SG
Deadline: June 2022
RAG status: blue
Comments: complete

Action ID: 150322 – 8
Action: agreement of Work Plan for Regional Pathfinder
Action lead: SFC and SDS
Deadline: June 2022
RAG status: blue
Comments: SFC have agreed a revised deadline of Friday 24 June

Action ID: 150322 – 9
Action: timelines and support needed to progress Regional Pathfinders project to be discussed before next meeting
Action lead: SFC and SDS
Deadline: June 2022
RAG status: blue
Comments: this will be progressed on completion of action 150322-8 (receipt of the full workplan)

Action ID: 150322 - 10
Action: future SOAG and joint Ministerial arrangements to be discussed with SFC and SDS, to allow sufficient time to prepare and review papers
Action lead: SG leads
Deadline: recurring task for each SOAG meeting
RAG status: blue
Comments: on track – regular meetings in place; further discussion regarding clearance timescales to be held

Meeting dates: 1 – 17/01/22

Action ID: 170122 - 1
Action: minutes of final SAAG December 2021 to be recirculated
Action lead: Helen McGillivray
Deadline: January 2022
RAG status: blue
Comments: complete

Action ID: 170122 – 2
Action: governance diagram that shows the different groups and relationships to be drafted and added as an annex to the ToR
Action lead: Lesley Ward
Deadline: March 2022
RAG status: blue
Comments: complete

Action ID: 170122 – 3
Action: comments to be reflected in ToR and revised version to be circulated with minutes of meeting
Action lead: Lesley Ward
Deadline: March 2022
RAG status: blue
Comments: complete

Action ID: 170122 – 4
Action: convene further workshop on Shared Outcomes Framework development
Action lead: Lesley Ward
Deadline: February 2022
RAG status: blue
Comments: complete

Action ID: 170122 – 5
Action: add apprenticeships to agenda for next joint ministerial meeting
Action lead: Lesley Ward
Deadline: March 2022
RAG status: blue
Comments: complete

Action ID: 170122 – 6
Action: all SRO’s to provide updates to plans in Shared Outcomes Framework to be provided in advance of next SOAG meeting
Action lead: all SROS
Deadline: February 2022
RAG status: blue
Comments: complete

SOAG paper - action tracker: August 2022

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