Shared Outcomes Assurance Group minutes: papers 13 June 2022

Meeting dates

Action ID

Action

Action Lead

Deadline

RAG Status

Comments

3 – 04/05/2022

040522 - 1

SOAG Action Tracker to be updated with unique ID, RAG status and deadlines for the next meeting.

SG, SDS and SFC

Before June 2022 SOAG

Blue

On Track  - document amended

3 – 04/05/2022

040522 – 2

SFC and SDS to meet SROs to progress the outstanding ESIF action, SOAG and ESIF Collaborative Working Group to liaise on ensuring appropriate governance embedded within their processes, in advance of the next meeting of SOAG.

SFC, SDS and SRO’s

June 2022

Green

SG, SFC and SDS met in May 2022 and agreed a route forward.

3 – 04/05/2022

040522 – 3

SG, SDS and SFC leads to review the governance structure and clarify the relationship of both SOAG and the projects on the Shared Outcomes Framework with NSET structures for consideration at the next meeting of SOAG.

SG SOAG team (Reform division) liaising with Skills Division and NSET Team

For June 2022 2022 SOAG

Green

Further clarification to be brought to June SOAG.

3 – 04/05/2022

040522 – 4

SG to provide clarity on timescales for submission of completed templates and to work with SDS and SFC to finalise the proposed summary dashboard ahead of next SOAG meeting.

SG SOAG Team (Reform division)

End May  2022

Blue

On Track  - emails issued to SFC and SDS 12 May 2022. Dashboard piloted in new format for June SOAG.

3 – 04/05/2022

040522 - 5

SG, SFC and SDS to develop in advance of the next SOAG meeting a proposition setting out to progress vision, governance and accountability issues pertinent to addressing the red milestones on the apprenticeship projects in advance of the next SOAG meeting.

SG (SOAG team/ Hannah Garrow, Skills) linking to  SDS and SFC

June 2022

Green

Discussions are underway and partners working together on this action, some elements of which were already programmed for the autumn.

3 – 04/05/2022

040522 – 6

Deep dive on FA and GA to be taken at the next SOAG meeting to include the governance and accountability points.

SRO Leads

June 2022

Green

On Track – item scheduled for June SOAG agenda. 

3 – 04/05/2022

040522 – 7

SDS and SFC to meet in advance of the next SOAG to discuss the Regional Pathfinder.

SDS and SFC

June 2022

Amber

Meeting has taken place but at this point the full workplan has not yet been received (see 150322-08 below)

3 – 04/05/2022

040522 – 8

SG and SFC to provide comments to work package 2 paper by 9 May.  SFC to review and agree date to come back with comments to allow for sign off ahead of the next SOAG.

SG and SFC

May 2022

Blue

SFC provided notice of anticipated delay arising from sickness in the team. 

3 – 04/05/2022

040522 – 9

SDS and SFC to discuss CESAP bilaterally  in advance of next SOAG.

SDS and SFC

 June 2022

On Track – meeting has taken place.

3 – 04/05/2022

040522 – 10

SG, SDS and SFC SOAG leads will discuss planning and structure  of deep dives for future meetings.

SG, SDS and SFC

June 2022

Green

On Track – we will continue to meet and plan ahead for the next SOAG after the summer recess.

3 – 04/05/2022

040522 – 11

SG, SDS and SFC ESIF leads to finalise reporting outputs as part of the current ESIF workstream and consider further work to develop recommendations for a future shared research programme.

SRO Lead

May 2022

Green

SG ESIF SRO working with agency SRO’s and Collaborative Working Group to progress action.

3 – 04/05/2022

040522 – 12

A commissioning email for the next SOAG will be issued shortly, containing for reference a blank PSR template which all SROs should use to report on their respective projects.

SG, SDS and SFC

May 2022

Blue

All projects which have commenced have provided PSRs.

3 – 04/05/2022

040522 – 13

We aim to share a revised draft of the SOF Executive Summary in the week beginning 9 May 2022 which, following agreement would be shared with Committee clerks for views prior to publication.

SG

May 2022

Amber

Executive Summary will be shared with the Committee once remaining corrections  to the text of the SOF confirmed. 

Joint Ministerial Meeting 22/03/22

JMM/220322 – 1

SOAG to discuss apprenticeships before the summer recess (proposed for the June meeting)

SOAG SRO leads

Before summer recess

Green

On Track  - item programmed for June 2022 SOAG

Joint Ministerial Meeting 22/03/22

JMM/220322 - 2

SOAG and ESIF Collaborative Working Group to liaise on ensuring appropriate governance embedded within their processes

SOAG SRO leads

Before summer recess

Green

On Track – presentation given to SOAG on ESIF;  SG ESIF SRO working with agency SRO’s and Collaborative Working Group to progress action.

Joint Ministerial Meeting

22/03/22

JMM/220322 - 3

FWES to liaise with ALS to ensure consistency of approach in attendance at agency board meetings.

SG

Before next SOAG meeting.

Blue

Both sponsor teams have arrangements in place which comply with the recommendations of the Ryan Review into Public Bodies.

Joint Ministerial Meeting

22/03/22

JMM/220322 - 4

Agencies to agree date for joint SG/agency meeting on Resource Spending Review as soon as possible

SG, SFC, SDS

Asap after the meeting.

Blue

RSR discussions took place.

2 – 15/03/22

150322 – 1

Agendas, minutes, and papers of previous and future meetings to be placed online.

SG Programmes Unit

April 2022

Blue

Complete

2 – 15/03/22

150322 – 2

2022 – 2023 Letters of Guidance to be issued by 31 March 2022, with copies (or links to published versions) sent to PAC

SG SDS and SFC Sponsor Teams

31 March 2022

Blue

Complete

2 – 15/03/22

150322 – 3

Information within the project templates is to be reviewed regularly to monitor progress and to ensure this aligns with wider objectives outlined within the NSET

ALL SROS

Recurring task for each SOAG meeting.

Green

On Track – all projects to provide reports on the standard PSR template in advance of June  2022 SOAG

2 – 15/03/22

150322 – 4

Update on ESIF to be provided in advance of next SOAG meeting.

Stuart King

May 2022

Blue

Complete

2 – 15/03/22

150322 – 5

Reporting tool for use across SOF projects to be developed (using apprenticeship model as starting point for rolling out)

All Members

June 2022

Green

All projects have provided a PSR for June 2022 SOAG with the exception of the Upskilling project which is still in scoping.

2 – 15/03/22

150322 – 6

Feedback to be provided to SDS on the detailed Work Plan for CESAP WP2

SFC and SG

June 2022

Green

2 – 15/03/22

150322 – 7

Agreement of Work Plan for CESAP WP2

SDS, SFC and SG

June 2022

Green

On Track

2 – 15/03/22

150322 – 8

Agreement of Work Plan for Regional Pathfinder

SFC and SDS

June 2022

Amber

 SFC have agreed a revised deadline of Friday 24 June.

2 – 15/03/22

150322 – 9

Timelines and support needed to progress Regional Pathfinders project to be discussed before next meeting.

SFC and SDS

June 2022

Amber

This will be progressed on completion of Action 150322-8 (receipt of the full workplan).

2 – 15/03/22

150322 - 10

Future SOAG and joint Ministerial arrangements to be discussed with SFC and SDS, to allow sufficient time to prepare and review papers.

SG Leads

May 2022

Green

On Track – regular meetings in place; further discussion regarding clearance timescales to be held.

1 – 17/01/22

170122 - 1

Minutes of final SAAG December 2021 to be recirculated

Helen McGillivray

January 2022

Blue

Complete

1 – 17/01/22

170122 – 2

Governance diagram that shows the different groups and relationships to be drafted and added as an Annex to the ToR

Lesley Ward

March 2022

Blue

Complete

1 – 17/01/22

170122 – 3

Comments to be reflected in ToR and revised version to be circulated with minutes of meeting

Lesley Ward

March 2022

Blue

Complete

1 – 17/01/22

170122 – 4

Convene further workshop on Shared Outcomes Framework development

Lesley Ward

February 2022

Blue

Complete

1 – 17/01/22

170122 – 5

Add apprenticeships to agenda for next Joint Ministerial meeting

Lesley Ward

March 2022

Blue

Complete

1 – 17/01/22

170122 - 6

All SRO’s to provide updates to plans in Shared Outcomes Framework to be provided in advance of next SOAG meeting

ALL SROS

February 2022

Blue

Complete