Scottish Exchange of Data: secure accommodation

Information and documentation relating to the provision of data for the annual Secure Accommodation data collection.

This document is part of a collection


This  data collection  gathers information regarding secure care accommodation and the vulnerable young people accommodated in secure care. Please note, that the census period falls between the 1st of August and the 31st  of July the following year.  Some information collected will be reviewed specifically as at the 31st of July.

Completion of the collection is voluntary and is undertaken on an annual basis.  Participating units provide information regarding the number of secure residential care places, emergency/short term beds and the average cost per bed per week.  They also provide  resident details, including gender, age, ethnicity, religion, additional support needs, medical care, the local authority area of the child's home and details of their admission and discharge. The current publication “Secure Accommodation Statistics” can be accessed here.

Please note: Direct file exchange is conducted via a secure file transfer system.

There are 3 main steps involved in completing the collection:

 1. Download your Secure accommodation’s template via your corresponding folder. The template  will be prepopulated with last year's data. Instructions for accessing the secure file transfer system will be sent directly.

 2. Update/complete your template with the new census data. Please refer to the collection guidance document, which is available below, whilst completing the collection,.  When completing your template, please take care not to change its structure or layout.

 3. Upload your completed template to our secure data collection system ProcXed. Once you have uploaded your data please address any validation errors highlighted by the system. Please contact the ScotXed team if you require any assistance. 

Key Information

Nature of Exchange

Secure accommodation units to Scottish Government


Secure accommodation unit and resident young people

Collection details

Census as at 31/7/22, plus admissions and discharges for period 01/08/21 to 31/07/22

Submission to Scottish Government

14 October 2022

Month of publication


Method of data submission


You can locate the Looked After Children, Child Protection, and Secure Accommodation Statistics Privacy Notices and Data Sharing Statements here.

Survey documentation

Secure accommodation 2022 guidance
Back to top