Housing and Regeneration Programme System: data privacy notice

Introduction

The purpose of this document is to: (a) provide authorised users of HARP, information on data use and privacy; (b) signpost as relevant to wider policies; (c) re-iterate the conditions of use stated on the HARP landing page; (d) provide contacts for concerns and complaints.

This document will be signposted from the HARP system landing page to all authorised users and is also available from a link on the HARP webpage. 

Cookies[1]

HARP uses cookies to manage the user’s session while active on the site, which are essential for the site to work.   

These cookies do not store personal information, they only store generated session ID.  The cookies are then destroyed when the session ends (when the user closes the browser).

By continuing to use HARP, you consent to us storing essential cookies for the duration of your visit.

Data Sharing Agreement

The data shared by organisations with Scottish Government on the HARP system is for management purposes and a data sharing agreement is not necessary.

Data Protection Impact Assessment (DPIA)

Organisations are responsible for assessing their requirements and referring to guidance within Data protection impact assessments | ICO

HARP Conditions of Use[2]

By accessing HARP organisations and individuals are agreeing to the following conditions of use:

HARP uses cookies to manage the user’s session while active on the site, which are essential for the site to work.   

These cookies do not store personal information, they only store generated session ID.  The cookies are then destroyed when the session ends  (when the user closes the browser).

By continuing to use HARP, you consent to us storing essential cookies for the duration of your  visit.

The use or publication of any data drawn from HARP should not prejudice or pre-empt the publication of quarterly Scottish Government Official Statistics on the Affordable Housing Supply Programme. Information from HARP that feeds into the Official Statistics should not be reported on or published externally in any way prior to the Scottish Government statistical release being made publicly available. Information on Affordable Housing Supply Programme Official Statistics can be accessed in the Help documents section of HARP.

The HARP system ensures that data views are segregated to individual organisations.

It is your organisation’s choice whether you wish to share your own individual project data with partner organisations.

Only persons authorised by your organisation should be added as HARP system users by your nominated System Administrator.

All organisations or individuals using HARP must have up-to-date anti-virus software installed on their devices.

It is your individual organisation’s responsibility to ensure that the user roles you assign and the business processes you operate satisfy your own audit requirements in terms of segregation of duties and delegated authority and this includes how HARP fits into those business processes.

System administrators from within your organisation should review your list of authorised users every quarter and remove access rights to the HARP system to those individuals who no longer work for your organisation or whose role has changed to one which does not require access to HARP.

Privacy Notice – Shared Equity Schemes

A separate privacy notice is also in place for shared equity scheme information

Concerns and Complaints

Should the business area not be able to resolve any concerns or complaints, you can contact the Scottish Government Data Protection Officer

DataProtectionOfficer@gov.scot and if you wish to make a complaint, this can be done via the following link https://ico.org.uk/make-a-complaint/