Scottish Government ICT devices and software: FOI release

Information requested

A range of information based on 3 initial questions:

1. Please list the number of devices deployed by your organisation for the below list.

2. Does your organisation have any plans of refreshing or replacing any of the ICT devices from the below list. If yes, please provide the indicative or projected expenditure in the given format?

3. Does your organisation have any plans for developing, refreshing, or replacing any software applications, if so, can you please provide the information in the below format

Response

I include a copy of most of the information you requested but please be aware that this is based on information gathered and held by the Scottish Government, Digital Directorate, ITECS Division. As stated further in the letter there is some information not held centrally that cannot be supplied in this response. The reasons are also detailed as part of this response.

The answer to your question is are detailed below:

Q1. Please list the number of devices deployed by your organisation for the below list?
DEVICE TYPE	NUMBER OF DEVICES
Desktop PCs	106
Laptops	11248
Mobile Phones	5016
Personal Digital Assistants (PDAs)	Not Applicable as not in use
Printers	Information not held centrally (*see note below)
Multi Functional Devices (MFDs)	457
Tablets	123
Servers (Physical)	85
Storage Devices (E.g., NAS, SAN, etc.)	9
Networking Infrastructure (E.g., Switches, Routers, Interfaces, Wireless Access Points, etc.)	2142
Security Infrastructure (E.g., Firewalls, Intrusion Detection Systems (IDS), Virus Monitoring Tools, etc.)	Firewalls Web Proxies, Mail Gateways, Analyser and Manager are all exempt under section 30(c) (** see note below)

* While our aim is to provide information whenever possible, in this instance the Scottish Government does not have some of the information you have requested. This is because Printers and Multi Functional Devices (MFDs) are purchased by business areas direct from framework suppliers therefore this information is not held centrally. This is a formal notice under section 17(1) of FOISA that the Scottish Government does not have the information you have requested.

** While our aim is to provide information whenever possible, in this instance an exemption under section 30(c) of FOISA (prejudice to effective conduct of public affairs) applies to your request. Disclosing this information would substantially prejudice our ability to carry out the effective conduct of public affairs. Providing details about the information you have requested into the public domain could subsequently be used by threat actors, building a picture of our security capability, to evade any controls we might or might not have in place. This could therefore enable them to target specific types of attack or data exfiltration methods and would constitute substantial prejudice to the effective conduct of public affairs.

Q2. Does your organisation have any plans of refreshing or replacing any of the ICT devices from the below list. If yes, please provide the indicative or projected expenditure in the given format?
REPLACE/REFRESH PROGRAMME:
IT OR ICT HARDWARE	EXPENDITURE
	2022/23	2023/24	2024/25
Desktop PCs	NIL	£5,000	NIL
Laptops	£1.9m	£3.9m	£2.8m
Mobile Phones	164,000	369,000	556,000
Personal Digital Assistants (PDAs)	Not Applicable	Not Applicable	Not Applicable
Printers	See Note below	See Note below	See Note below
Multi Functional Devices (MFDs)	See note below	See Note below	See Note below
Tablets	NIL	12,000	4,400
Servers	NIL	NIL	NIL
Storage Devices (E.g., NAS, SAN, etc.)	NIL	NIL	NIL
Networking Infrastructure (E.g., Switches, Routers, Interfaces, Wireless Access Points) DCNS	NIL	NIL	NIL
Security Infrastructure (E.g., Firewalls, Intrusion Detection Systems (IDS), Virus Monitoring Tools) Cyber / DCNS /SM CSS	Exempt under section 30(c)	Exempt under section 30(c)	Exempt under section 30(c)

Note: If the projected expenditure is not available, list the years when the refresh/replacement is due or planned for the above devices.

Budgets have not been allocated for Financial Years 2023-24 or 2024/25 therefore these are estimated costs at the point of collating the information for this FOI response.

While our aim is to provide information whenever possible, in this instance the Scottish Government does not have some of the information you have requested. This is because Printers and Multi Functional Devices (MFDs) are purchased by business areas direct from framework suppliers therefore this information is not held centrally. This is a formal notice under section 17(1) of FOISA that the Scottish Government does not have the information you have requested.

	Q3. Does your organisation have any plans for developing, refreshing, or replacing any software applications, if so, can you please provide the information in the below format?
S.No	APPLICATION NAME	MONTH/YEAR
1	One Drive Migration	August 2022
3	Objective Upgrade to 11.4	September 2022
3	MS Office 16 to MS Office 365	September 2022
4	E-HR/Payroll, SEAS, E-Overtime, iCIMS (Recruitment), Flexi, Brittania NCAR to be replaced by Oracle Fusion ERP	August 2023

Please note that not all software applications are managed centrally and there is no centrally held data on all projects running across the Scottish Government Estate. The information provided above relates to the projects iTECS are either a stakeholder or are managing.

While our aim is to provide information whenever possible, in this instance the costs of locating, retrieving and providing the information requested would exceed the upper cost limit of £600. The reason for this is that to locate and retrieve that information we would need to contact all business areas within the Scottish Government to obtain all the required information and in carrying out that organisational trawl for all required information the upper cost limit would be breached. Under Section 12 of FOISA public authorities are not required to comply with a request for information if the authority estimates that the cost of complying would exceed the upper cost limit, which is currently set at £600 by Regulations made under section 12.

You may, however, wish to consider reducing the scope of your request in order that the costs can be brought below £600. For example, you could specify a particular directorate or business area of the Scottish Government or reduce the range of information you are seeking, as this would allow us to limit the searches that would require to be conducted. You may also find it helpful to look at the Scottish Information Commissioner's 'Tips for requesting information under FOI and the EIRs' on his website at: http://www.itspublicknowledge.info/YourRights/Tipsforrequesters.aspx.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.