Transport Scotland Multi-Functional Device service contracts: FOI release

Information request and response under the Freedom of Information (Scotland) Act 2002

Information requested

I would like to make a request for the following information relating to the authority's current Multi- Functional Devices and printing/scanning services contract(s)

1.What services are included in the contract(s) (e.g. printing vs scanning etc)?

2.Which supplier is delivering them (If in-house, please confirm or if multiple provider please identify them)?

3.How many contracts does this entail and what's the award value for each?

4.When do these contracts expire and do they have any extensions?

5.What is the annual volumetric data (split by Annual Mono and Annual Colour print)?

6.What is the total number of devices supplied?

7.What Managed Print Service software solution do you use?

8.How many Mono MFDs and Colour MFDs do you have?

9.What document management solution do you use?

10.What High Volume printing devices do you use?

11.Were any framework agreements used to procure the goods/services? If so, which ones?

12.Any documentation you can provide me with, e.g. the order form?

13.What department is managing the contract and who's the decision-maker?

14.How many Adobe Acrobat (standard, professional and reader) licenses do you have?

15.What is the annual cost?

16.When is the renewal date?

17.Who is responsible for the contract?

18.Do you use any other PDF editing tools?


1. Printing, photocopying, leasing, maintenance.

2. Capital Document Solutions Ltd.

3. One Contract. Contract value not expected to exceed £140000.

4. 27th of October 2023 (No extension).

5. Annual Mono Total=77451 Annual Colour Total=50026.

6. 13 MFDs, 1 Large Format Printer.

7. Equitrac.

8. 0 Mono, 13 Colour.

9. Objective.

10. Ricoh MP C4504.

11. Office Equipment Framework - Office equipment framework - (

12. Order Form is within the Buyers Guide in Framework link.

13. Transport Scotland ICT Team.

14. Adobe Professional 60; Adobe Standard 13; Adobe Acrobat DC Reader 755.

15. N/A.

16. Adobe Acrobat Standard/Professional 2020 supported until 2025.

17. Scottish Government.

18. No.

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Please quote the FOI reference
Central Enquiry Unit
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road

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