Publication - FOI/EIR release

Number of Civil Servants who have a secondary employment: FOI release

Published: 9 June 2021
Directorate: People Directorate
Part of: Public sector, Work and skills
FOI reference: FOI/202100194245
Date received: 14 April 2021
Date responded: 1 June 2021

Information request and response under the Freedom of Information (Scotland) Act 2002

Information requested

Can you tell me the number of civil servants working for the Scottish Government who have secondary employment? If you have details of what that employment is, can you also release that?

Can you also release any guidance or advice given to civil servants on secondary employment?

Response

Attached is a copy of most of the information requested.

Senior Civil Service servants are required to register all relevant outside occupations and activities on our electronic register of interest held on our HR system. Those below senior service grade are required to register any outside occupation or activity where there is the potential for a conflict of interest to arise.

The purpose of recording is to ensure that any potential conflict of interest is identified, discussed and managed as required within the line management chain. Information extracted centrally from the electronic system does not allow for different types of interest, including whether it is paid or unpaid, to be readily distinguished. As a result, the entries shared include a wide range of activities, predominantly of a community or voluntary service nature and as such they go beyond the scope of your request for secondary employment.

In other respects we are unable to provide some of the information you have requested.

Employees in grades below senior civil service are only required to register outside roles and employment if they may cause a conflict of interest with their duties within the Scottish Government. Accordingly, the information released at Annex A regarding the nature of outside roles and numbers of staff involved may not be complete. This information has been extracted from the central collation of the register of interest as it stood at the date of your request and it may include entries that are more than five years old and which are no longer current.

Senior Civil Service servants are required to register all outside occupations and activities (as defined in the attached copy of our corporate internal guidance at Annex A on our register of interest. Our corporate internal guidance also includes details of our approval process. Senior management in business areas may also issue additional guidance tailored to their specific business area.

In addition, an exemption under section s.38(1)(b) (personal information) of FOISA applies to column B as such information concerns the private lives of officials and it is important that the Scottish Government as an employer considers the balance of public interest against the rights of these
individuals and a duty of care to minimise the potential for harm or distress.

Our response to your request covers staff employed on Scottish Government Main and Scottish Government Marine terms and conditions of employment, Senior Civil Servants and contractors carrying out work on behalf of the Scottish Government in the organisations listed in Annex B.

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