Publication - FOI/EIR release

Transport Scotland Contracts Register: FOI release

Published: 24 Mar 2020

Information request and response under the Freedom of Information (Scotland) Act 2002

Published:
24 Mar 2020
Transport Scotland Contracts Register: FOI release
FOI reference: FOI/202000018048
Date received: 26 Feb 2020
Date responded: 23 Mar 2020
Information requested

I want to submit a request for some information from the organisation, in relation to their contract’s register.
The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:
1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contract Owner (Full contact details if possible.)
12. CPV codes/ProClass

IMPORTANT
1. For those organisation planning to make an exemption around spend, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.
2. If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.
Please do not think that this is the only information I require if you could provide me with more information that would be great.
Contract Data/API Contact Details
13. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address]. At the very least provide me with their actual job title.
(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)
Please provide me with the contract’s register file in an excel format.

Response

I enclose a copy of some of the information you requested in the format you asked for.
Public Contracts Scotland hosts a Register of contracts that includes details of contracts valued at £50,000 and above awarded by Transport Scotland.
However, as your request covers all existing/live contracts, the table provided at Annex B includes information for all live contracts and frameworks regardless of value. The table includes the information requested at:
1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
8. Contract Starting Date
9. Expiration Date (which includes any authorised extensions)
10. Contract Description

However, while our aim is to provide information whenever possible, in this instance we are unable to provide some of the information you have requested because exemptions apply to the information requested.
The reasons why are explained in Annex A to this letter.

5. Spend (Total or Annual)
7. Contract Extensions
Under section 12 of FOISA public authorities are not required to comply with a request for information if the authority estimates that the cost of complying would exceed the upper cost limit, which is currently set at £600 by Regulations made under section 12.

11. Contract Owner (Full contact details if possible)
13. Contract Data/API Contact Details
An exemption under section 38(1)(b) (personal information) of FOISA applies to that information.

6. Contract Duration
12. CPV codes/ProClass
Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.

Contact

Please quote the FOI reference
Central Enquiry Unit
Email: ceu@gov.scot
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road
Edinburgh
EH1 3DG