Publication - FOI/EIR release

Scottish Public Pensions Agency’s ICT documents: FOI release

Published: 27 Jun 2019
Part of:
Public sector

Information request and response under the Freedom of Information (Scotland) Act 2002.

Published:
27 Jun 2019
Scottish Public Pensions Agency’s ICT documents: FOI release
FOI reference: FOI/19/01330
Date received: 28 May 2019
Date responded: 25 Jun 2019
Information requested

I wish to obtain the following documents:

  1.   ICT/IM&T/IS Strategy- The IT department strategy or plans;  highlights their current and future objectives.
  2.   ICT Org Chart- A visual document that present the structure of the IT department. If possible, please include name and job titles. If this can’t be sent, please consider a version with just the job titles, and the names and any other sensitive information redacted.
  3.   ICT Annual or Business Plan- An annual update on the progress of working according to the ICT strategy / a document that highlights specific goals that you are working towards within your ICT department.
  4.   ICT Capital Programme/budget- A document that shows financial budget regarding current and future ICT projects or goals.

If some of these documents are not yet available, please state if you have any plans to publish the documents; if so, please give a rough date of when the documents will be available.

Response

1. ICT/IM&T/IS Strategy- The IT department strategy or plans;  highlights their current and future objectives.

Please see Annex A 

The responsibility for drafting the IT Strategy lies with the Head of Business Evolution, a position we are currently recruiting for. As such, our most recent IT Strategy is for 2013-17.

2. ICT Org Chart- A visual document that present the structure of the IT department. If possible, please include name and job titles. If this can’t be sent, please consider a version with just the job titles, and the names and any other sensitive information redacted.

Please see Annex B

An exemption under section 38(1)(b) of FOISA (personal information) applies to some of the information requested because it is personal data of a third party, i.e. names of individuals, and disclosing it would contravene the data protection principles in Article 5(1) of the General Data Protection Regulation and in section 34(1) of the Data Protection Act 2018.  This exemption is not subject to the ‘public interest test’, so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption

3. ICT Annual or Business Plan- An annual update on the progress of working according to the ICT strategy / a document that highlights specific goals that you are working towards within your ICT department.

The IT Team have identified the following tasks to prioritise in 2019-20.

SPPA IT - Deliverables 2019 - 2020
Altair Upgrade - IT Infrastructure
Resource Link Payroll Migration - IT Assurance
IT Review
IT Documentation
Training Business Cases
Business Case for Oracle Consultancy
Move Altair to new Infrastructure
onSCOTS WiFi install
QA Group revision for Windows upgrades
SPPA Cloud
Red Hat & Oracle Upgarde on Rlink
Set up Web View/Rlink for DR
Rlink DR Test
Network Resilience Upgrade
DR Servers moved to SH Data Centre
Move Rlink to DMZ
Altair DR Test
SPPA Web Site Redevelopment
Stress Test Procurement and running for web services
Penetration testing for Altair, Rlink & Epicor
MATSOFT Low Code
VOIP Telephony Update - Mitel Project
eRDM Project - Initial investigation on use at SPPA
Admin Rights
IT SLA's
Investigate Rlink move to DMZ with Zellis
Audit SPPA DL's - change this to SPPA Apex DB's??
System Maintenance documentation - times dates for all systems
Resource Link Apex DB
ITIL Training

4. ICT Capital Programme/budget- A document that shows financial budget regarding current and future ICT projects or goals.

SPPA IT capital expenditure 2019-20 2019-20 – Budget £k
Pension administration and payroll System 3,405
Contingency 224
Small software/hardware items e.g. PC’s, servers, switches 200
Telephony software application 50
Other system enhancements 46
Total 3,925

About FOI
The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.

Contact

Please quote the FOI reference
Central Enquiry Unit
Email: ceu@gov.scot
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road
Edinburgh
EH1 3DG