Scottish Public Pensions Agency: accounting software: FOI release

FOI reference: FOI/18/01609
Date received: 8 June 2018
Date responded: 5 July 2018

Information requested

1. What financial accounting software do you use?

2. Who supplies your financial accounting software (name of vendor or supplier)?

3. What was the original date of purchase or contract start date for your accounting software?

4. When is the contract renewal or expiry date for your accounting software?

5. If relevant, what is the cost of annual support and maintenance (last financial year April 2016- March 2017) for your accounting software?

6. Is your IT in-house or outsourced, if outsourced, who is it outsourced to, and when is this contract up for renewal?

7. Could you confirm if your organisation has any applications (computer systems) running on the Fujitsu (formerly ICL) VME operating system?

8. If so, please list the names of these applications and their main role within your organisation?

9. Please also confirm if you have applications:

a. Operating on any other legacy platform such as OpenVME, IBM iSeries or written in legacy code such as Powerbuilder, COBOL etc.?

b. Any operating system considered expensive or (technically) challenging to enabling digital transformation?

c. That are critical to the business but are at risk due to the scarcity of ageing support personnel or limited documentation?

10. Please confirm if these applications have been developed in-house i.e. they are bespoke to your organisation and that you own the source code.

Response

1. What financial accounting software do you use?

SPPA uses the Scottish Government's accounting system; the accounting software used is Oracle e-Financials running on an Oracle e-Business Suite platform.

SPPA also uses EPICOR ERP's accounts receivable package.

2. Who supplies your financial accounting software (name of vendor or supplier)?
Oracle Corporation UK Limited.

EPICOR Software (UK) Limited.

3. What was the original date of purchase or contract start date for your accounting software?
The Scottish Government has been using Oracle accounting software since 2001.

SPPA has been using EPICOR since 2009.

4. When is the contract renewal or expiry date for your accounting software?

The Scottish Government has perpetual user licences for the Oracle software. The contract for software support will expire on 31 March 2019.

SPPA has a perpetual licence for the EPICOR system.

5. If relevant, what is the cost of annual support and maintenance (last financial year April 2016 - March 2017) for your accounting software?

The cost of support and maintenance for the Oracle accounting software was met by the Scottish Government on behalf of itself and the other public sector bodies that share its financial accounting system. The cost for the year to 31 March 2017 was £594,560 excluding VAT.

6. Is Your IT in-house or outsourced, if outsourced, who is it outsourced to, and when is this contract up for renewal?

In-house.

7. Could you confirm if your organisation has any applications (computer systems) running on the Fujitsu (formerly ICL) VME operating system?

None.

8. If so, please list the names of these applications and their main role within your organisation?
Not applicable

9. Please also confirm if you have applications:

a. Operating on any other legacy platform such as OpenVME, IBM iSeries or written in legacy code such as Powerbuilder, COBOL etc.?

None.

b. Any operating system considered expensive or (technically) challenging to enabling digital transformation?

None.

c. That are critical to the business but are at risk due to the scarcity of ageing support personnel or limited documentation?

None.

10. Please confirm if these applications have been developed in-house i.e. they are bespoke to your organisation and that you own the source code.

Not applicable.

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