Digital Health and Care Data Strategy Working Group minutes: December 2021

Attendees and apologies

Attendees

• Alan Aitken (AA)
• Ryan Anderson (RA)
• Doreen Grove (DG) 
• Imme Jones (IJ)
• Albert King (AK)
• Penni Rocks (PR)
• Carol Sinclair (CS)
• Nel Whiting (NW)

Secretariat 

• Simon Crawley (SC)

Apologies

• Elena Beratarbide (EB)
• Alistair Hodgson (AH)
• Head of HSCA
• Adam Lang (AL)
• Anita Morrison (AM)
•  Zoe Rhode (ZR)

Items and actions

Welcome, apologies observed

The Chair welcomed everyone to the meeting. Apologies were noted from Elena Beratarbide (EB), Alistair Hodgson (AH), Head of HSCA, Adam Lang, (AL) Anita Morrison (AM), Zoe Rhode (ZR).

Project plan 

IJ presented the project plan to the Working Group noting, showing the key milestones currently being worked towards.

During discussion the Group noted:

• the Strategic Portfolio Board (SPB) had received a progress update on the development of Data Strategy on Wednesday 8 December and been invited to formally agree the Health and Social Care Data Board Terms of Reference. The SPB welcomed the progress made and agreed the Terms of Reference and asked to be kept informed of progress
• members approved of the current plan and noted risks that could impact it

The Group noted the update.

Feedback on governance mapping

RA presented the Governance mapping to the working group that set out how the new Data Board would fit with the existing public sector data governance landscape. The work highlighted relevant other Boards, working groups and stands of work that Board members should be aware of, in addition to the governance reporting structures.

During discussion the group:

• considered whether any additional items needed to be included in the landscape and Data governance in the Digital Directorate of the Scottish Government was noted for further consideration

During discussion the group agreed:

• RA to arrange a meeting with AK regarding Data Governance in the Digital Directorate and report back at the next meeting

Actions: Ryan Anderson

Update on engagement

NW presented the refreshed engagement plan to the working group, highlighting we are currently in Phase one of four and that public engagement work has been formally commissioned and Scottish Government are working with delivery partners to begin engagement early in the new year. 

During discussion the group noted:

• the engagement group should take the shape of four to six personas per user group
• to tackle inequality these discussions must seek input from people/users who are furthest from the Scottish Government. NW advised on the demographic make-up of public panels being sought, explain that the engagement will seek to a diverse group of users

Strategy structure discussion

IJ presented the working document of the Data Strategy’s structure, which was set out using an objective, key results, methodology. IJ highlighted the structure must be developed with the end users at its core.

The group noted the update and provided commentary on possible improvement and considerations to be made.

Data board

RA provided an update on the Data Board membership and advised IJ and RA are beginning to develop this Board. A further update will be provided at the next meeting.

The group noted the update.

Actions: Imme Jones, Ryan Anderson

AOB

Next Working Group meeting arranged for Tuesday 11 January at 15:00 to 16:30.