Pig Producers Hardship Support Scheme: form and guidance

Guidance and application form for the Extended Pig Producers Hardship Support Scheme.

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Who we are

We are the Scottish Government. We are the devolved government for Scotland signed into act through the Scotland Act 1998. Our head office is located at St Andrews House, Regent Road, Edinburgh, EH1 3DG.

The Scottish Ministers have made available and further extended the Pig Producers Hardship Support Scheme to provide emergency support for Scottish pig producers, following the temporary closure of the QPP pig abattoir at Brechin, due to a COVID-19 outbreak on site in January 2021. The Scottish Government Division that oversees this fund is the Food and Drink Division which sits within the Agriculture and Rural Economy Directorate.

What data we collect

We need your personal information to allow us to determine whether your business is eligible to receive funding from the Scheme and if successful, administer said funding to your business.

We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.

We will require the following personal data:

  • Name,
  • Business name and address,
  • Contact details including email address, phone number,
  • Proof of identity (copy of passport or driving licence) of the individual submitting the application on behalf of the business, 
  • Company bank details,
  • Information regarding previously received and pending grant applications,
  • Supporting evidence for sending your animal to QPP at Brechin within the given period (scanned copies of animal kill sheets).

The Scottish Ministers are the data controller in respect of any personal data that you provide in your application to the Scheme.

How we use your data and who we share it with

We will use the data for the purposes of administering the Scheme, including assessing your eligibility and administering payments.

For the purpose of audit evaluation, information (including personal data and commercial information) may be shared with other government departments in the UK, and other government agencies and their agents including HMRC.

The Scottish Ministers may disclose information submitted to them for the purposes of the Scheme to the Scottish Parliament or the United Kingdom Parliament.

In order to comply with section 31(3) of the Public Services Reform (Scotland) Act 2010, the Scottish Ministers publish an annual statement of all payments over £25,000. In addition, in line with openness and transparency, the Scottish Government publishes a monthly report of all payments over £25,000. The Grantee should note that where a payment is made in excess of £25,000 there will be disclosure (in the form of the name of the payee, the date of the payment, the subject matter and the amount of grant) in both the monthly report and the annual Public Services Reform (Scotland) Act 2010 statement.

Release of Information Under Freedom of Information (Scotland) Act 2002 and under the Environmental Information (Scotland) Regulations 2004

The Scottish Government may be required to release information, including personal data and commercial information in relation to this Extended Pig Producers Hardship Scheme, on request under the Environmental Information (Scotland) Regulations 2004 or the Freedom of Information (Scotland) Act 2002. However, the Scottish Government will not permit any unwarranted breach of confidentiality nor will we act in contravention of our obligations under GDPR and the Data Protection Act 2018.

The lawful basis for processing your data

The legal basis being relied on in Article 6(1)(e) of the UK GDPR is ‘Processing is necessary for a task carried out in the public interest’. The purpose of the scheme is to provide financial support to pig producers that have suffered hardship due to the pandemic. The Scottish Ministers have powers under sections 4 and 6 of the Small Landholders (Scotland) Act 1911 to make grant payments. We will also rely on this basis to share information with other UK government departments and agencies for the purposes of audit evaluation.

In relation to publishing an annual statement of all payments over £25,000 in compliance with section 31(3) of the Public Services Reform (Scotland) Act 2010 we will rely on Article 6(1)(c) of UK GDPR that the ‘processing is necessary for compliance with a legal obligation to which the controller is subject’.


No automated decision-making processes are used in this appeal procedure. Therefore, a human decision maker will always be involved in considering appeals before any decision is reached.

How long we keep your data for

As with all emergency payments funds, the data you provide to us within your application will be retained for one year. This allows for any appeals, reviews, recovery action and other activity to be completed. Payment records may be kept for longer, usually 6 years if they are relevant to the tax that you might have to pay.

The Scottish Government holds different types of data for a variety of different reasons, but we are committed to keep only what we need for no longer than is necessary.

Your rights under data protection law

You have a right of access to any personal data we hold about you by making a Subject Access Request (SAR).

In addition, if you believe that the data we hold is inaccurate or incomplete you can ask us to update our records by emailing us

Your data matters has more information on the rights you have over how your personal data is handled. 

Complaints and appeals

If you are dissatisfied with the way we handle your personal data, you can raise your concerns with our Data Protection Officer in the first instance. You can do this by e-mail to  or write to:

Data Protection Officer

Victoria Quay

Commercial Street



If you feel we have been unable, or unwilling to resolve your complaint, you have the right to lodge a complaint with the Regulator for data protection in the UK, the Information Commissioner's Office (ICO):

The Information Commissioner

Wycliffe House

Water Lane




Tel: 08456 30 60 60

Complaints page on the ICO website


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