Publication - Advice and guidance

Vehicle hire contract 2020 to 2023

Published: 1 Sep 2020

Guidance for public sector organisations on how to access and use the framework agreements.

Published:
1 Sep 2020
Vehicle hire contract 2020 to 2023
Who can access: central government
Contract status: live
Dates of contract: 1 September 2020 to 31 August 2023
Category: corporate services - central government

Overview

Vehicle hire services offers the provision of a car and van rental service mainly focused on the Scottish mainland and islands, but also with the facility for occasional provision in England and Wales.

It is a call-off contract from Crown Commercial Services framework Agreement RM 6013 (Public Sector Vehicle Hire Solutions) - Lot 2 (UK National Vehicle Hire and Car Share: Passenger Car Hire, Light Commercial Vehicle (LCV) Hire, on road and full off road 4 x 4s Vehicle Hire, Minibus and Car Share).  

What is in scope

The contract covers:

  • hire of standard passenger cars in a range of makes and models, and engine size
  • choice of diesel or petrol, auto or manual transmission, electric or low emission vehicles
  • light commercial vehicles (LCV). Up to and including vehicles with a maximum payload of 3.5 tonnes
  • hire of on-road four-wheel drive vehicles with electric or manual drive capability
  • minibus hire
  • car share

Customers are asked to restrict their bookings to smaller CO2 efficient vehicles where possible.

What is out of scope

The contract does not cover:

  • lease vehicles
  • chauffeured vehicles
  • commercial vehicles over three and a half tonnes
  • provision out-with Europe

Who can use this

Central government

This contract was placed as a result of an award following a mini competition run from Crown Commercial Services framework, RM 6013 Public Sector Vehicle Hire Solutions.

Lot 2 (UK National vehicle hire and Car Share: passenger car hire, light commercial vehicle (LCV) hire, on road and full off road 4 x 4s vehicle hire, minibus and car share). 

See full details of the Crown Commercial Services framework contract notice at the OJEU website.

Please also see full details of the Public Contracts Scotland contract award notice. 

Note: It is the responsibility of any buying organisation wishing to use the framework agreement to satisfy itself that it is eligible to do so.

Entitlement can be established from the terms of the OJEU advert and guidance on this can be found in annex A of our guidance on framework agreements.

If there is any doubt, legal advice should be sought.

Benefits

The contract offers a ‘one stop shop’ for all car and van rental requirements. It allows customers to book vehicles via one supplier no matter where in the country their booking is required.

Other customer benefits include:

  • supplier offers consolidated invoicing
  • free pick-up and drop off service
  • collection of Carbon Emissions Levy

Supplier details

Enterprise Rent-A-Car UK Limited
32 Kerse Road
Springkerse  Industrial Estate
Stirling
FK7 7SG

See: full contact list of vehicle hire suppliers

Ordering and queries

Account Manager

Nicola Samson
Email: Nicola.Samson@ehi.com
Mobile: 07866 680 025

For reservations, please call Nicola to be added onto the B2B booking tool.  For general assistance in relation to day to day queries, users can contact the Enterprise Account Development Representative Team

Alternatively, please select your organisation account number from the Knowledge Hub and then complete the enterprise booking form (attached below) and email it to: ScReservations@erac.com.

Further information

Information about pricing and terms and conditions for frameworks and contracts can be found on the Knowledge Hub.

If you are not registered to access this and are eligible to use the framework please complete the registration form and send it to one of the Scottish Procurement and Property Directorate contacts listed below.

Vehicle hire: Enterprise booking form

Vehicle hire: Scottish Government form PD55

 

Contact

Neil MacTavish
Email: neil.mactavish@gov.scot
Phone: 07941 200168

Martin Mooney
Email: martin.mooney@gov.scot
Phone: 07827 990261