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Publication - Advice and guidance

Police Negotiation Board for Scotland: guide to information

Published
17 August 2023
Directorate
Justice Directorate
Part of
Law and order

Guide to information that the PNBS makes available.

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to: 

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost 

The Police Negotiating Board for Scotland (PNBS) has adopted the Model Publication Scheme produced by the Scottish Information Commissioner. 

If you would prefer a copy of this guide to information in an alternative format please contact us:

PNBS@gov.scot 

Secretariat
Police Negotiating Board for Scotland
Room 1 Rear
St Andrew’s House
Regent Road
Edinburgh 
EH1 3DG

Purpose

The purpose of this guide to information is to:

  • allow you to see what information is available (and what is not available) in relation to each class
  • state what charges may be applied
  • explain how to find the information easily
  • provide contact details for enquiries and to get help with accessing the information
  • explain how to request information we hold that has not been published

Availability and formats

The information we publish through this scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this - see charges below).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland's freedom of information laws (for example sensitive personal information or a trade secret), we will remove or redact ('black out') the information before publication and explain why.

Copyright

Where the PNBS holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:

  • it is copied or reproduced accurately
  • it is not used in a misleading context
  • the source of the material is identified

Where the PNBS does not hold the copyright in information we publish, we will make this clear.

Charges

This section explains when we may make a charge for our publications and how any charge will be calculated. 

There is no charge to view information on our website or at our premises. We may charge for providing information to you, e.g. photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.

Our photocopying charge per side of paper is shown below: 

  • black and white photocopying = 10p per A4 page
  • colour photocopying = 30p per A4 page

Postage costs will be recharged at the rate we paid to send the information to you. Our charge is for sending information by Royal Mail First Class.

When providing copies of pre-printed publications, we will charge no more than the cost per copy, pro rata, of the total print run.

We do not pass on any other costs to you in relation to our published information.

Please note that this charging schedule does not apply to our commercial publications where relevant (see Class 8).

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Secretariat
Police Negotiating Board for Scotland
Room 1 Rear
St Andrew’s House
Regent Road
Edinburgh 
EH1 3DG

PNBS@gov.scot 

We will also advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of the publication scheme.

If you wish to make a request for information not contained in the publication scheme, contact us using the details above.

The classes of information that we publish

We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.

Unless otherwise stated, all information listed under the classes of information is available on our website.

Class 1: About the PNBS

Information about the PNBS, who we are, where to find us, how to contact us, how we are managed and our external relations.

The information we publish under this class:

Our enabling legislation:

About us:

Governance and accountability:

External relations:

  • PNBS annual reports 

Keeping others informed:

  • PNBS meetings 
  • guide to information 

Contacting us:

  • contact us
  • complaints about the PNBS 
  • making an information request 

Class 2: How we deliver our functions and services

Information about our work, our strategy and policies for delivering functions and services and information for our service users.

The information we publish under this class:

Class 3: How we take decisions and what we have decided

Information about the decisions we take, how we make decisions and how we involve others.

Within the confines of data that is exempt under Scotland's freedom of information laws we will publish the following documents on our website under this class:

Class 4: What we spend and how we spend it

Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent).

The information we publish under this class:

  • PNBS annual reports 

Class 5: How we manage our human, physical and information resources

Information about how we manage our human, physical and information resources.

The PNBS does not employ staff or own premises. The information we publish under this class:

  • guide to information 
  • making an information request

Class 6: How we procure goods and services from external providers

Information about how we procure goods and services and our contracts with external providers.

We do not hold or publish any information under this class.

Class 7: How we are performing

Information about how we perform as an organisation and how well we deliver our functions and services.

The information we publish under this class:

  • PNBS annual reports 
  • PNBS circulars 

Class 8: Our commercial publications

Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.

We do not hold or publish any information under this class.

Class 9: Our open data

Open data made available as described by the Scottish Government's Open Data Resource Pack and available under an open licence.

We do not hold or publish any information under this class.

Contact

PNBS@gov.scot

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