Information Governance Records Management Guidance Note Number 007: Health Records Policies and Procedures Polices and Procedures

003. Security of Health Records Storage Areas

1. Opening Statement

Storage has a huge impact on the effectiveness of the service we provide. Areas must be secure to protect records against loss, damage or access by unauthorised persons.

2. Health Records Libraries

List local controls procedures i.e. security - key pad, swipe card etc.

3. Peripheral Office Accommodation and Storage Areas

List local physical controls and procedure for access (including out of hours access).

4. Off-site Storage

Include details: off-site storage location and supplier and out of hours access.

5. Electronic Storage

Levels of access e.g. electronic document management system.

6. Access

List staff groups who are allowed to access the various storage areas.

Definition of Terms & Acronyms

Reference (National/local guidelines, standards and legislation)

Links (related policies and guidance) can also include web links if applicable

Policy 002 : Confidentiality/Security and the Release and Management of Information Local Moving and Handling, Health & Safety, Security and Lone Working policies