Procurement - vehicle hire contract framework agreement 2024 to 2028: guidance

Overview

The new Vehicle Hire Services contract offers the provision of a car and van rental service mainly focused on the Scottish mainland and islands, but also with the facility for occasional provision in England, Wales, Northern Ireland, and Europe.

It is a call-off contract from Crown Commercial Services framework Agreement RM 6265 (Vehicle Hire Solutions) - Lot 1 (Hire of Vehicles up to 3.5T - Includes passenger cars, LCVs up to 3.5 tonnes, minibuses up to 17 seats, 4x4s, car share, and international rental).

What is in scope

The contract covers:

• both short and long term hires
• hire of standard passenger cars in a range of makes and models, and engine size;
• choice of diesel or petrol, auto or manual transmission, electric or low emission vehicles;
• light commercial vehicles (LCV). Up to and including vehicles with a maximum payload of 3.5 tonnes;
• hire of on-road 4-wheel drive vehicles with automatic or manual drive capability;
• minibus hire;
• “car share”

Customers are requested to restrict their bookings to smaller CO2 efficient vehicles and use the “car share” facility, i.e. flexible, hourly rental from pre-determined locations, wherever possible.

What is out of scope

The contract does not cover:

• lease vehicles
• chauffeured vehicles
• commercial vehicles over three and a half tonnes
• provision out-with Europe

Who can use this

Central government

This contract was placed as a result of an award following a mini competition run from Crown Commercial Services framework, RM 6265 Vehicle Hire Solutions - CCS (crowncommercial.gov.uk) 

Lot 1 (Hire of Vehicles up to 3.5T: includes passenger cars, LCVs up to 3.5 tonnes, minibuses up to 17 seats, 4x4s, car share, and international rental).

See full details of the Crown Commercial Services framework contract notice at the GOV.UK website.

Please also see full details of the Public Contracts Scotland contract award notice

Note: It is the responsibility of any buying organisation wishing to use the framework agreement to satisfy itself that it is eligible to do so.

Entitlement can be established from the terms of the OJEU advert and guidance on this can be found in annex A of our guidance on framework agreements.

If there is any doubt, legal advice should be sought.

Benefits

The contract offers a ‘one stop shop’ for all car and van rental requirements. It allows customers to book vehicles via one supplier no matter where in the country their booking is required.

Other customer benefits include:

• supplier offers consolidated invoicing;
• pick-up and drop off service;
• “car share”

User organisations of the contract can contribute to minimising the impact of the new contract by determining the optimum solution and value for money for their on-going Vehicle Hire needs by considering whether the “car share” arrangements are viable alternatives to specified periods of rental, and by encouraging staff to travel to local Enterprise branches (if applicable) to pick up and drop off cars.

Supplier details

Enterprise Rent-A-Car UK Limited
32 Kerse Road
Springkerse  Industrial Estate
Stirling
FK7 7SG

Ordering and queries

Account Manager
Benjamin Thierry
Email:  Benjamin.Thierry@ehi.com

For reservations, please email Benjamin to be added onto the ETD booking tool.  For general assistance in relation to day to day queries, users can contact the Enterprise Account Development Representative Team at UKASR@em.com

Further information

See: Scottish Government frameworks and contracts

Information about pricing and terms and conditions for frameworks and contracts can be found on the Knowledge Hub.

If you are not registered to access this and are eligible to use the framework please complete the registration form and send it to one of the Scottish Procurement and Property Directorate contacts listed below.