Transport Scotland contract register: FOI release

Information requested

You asked for some information from the organisation, in relation to their contract’s register. The FULL contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

1. Contract Reference -Unique reference number associated with the contract.

2. Contract Title

3. Procurement Category –Please state the category name of the contract, I wish to know the category the contract is under.

4. Supplier Name

5. Spend (Total, Annual or contract value)

6. Contract’s Duration

7. Contract’s Extensions

8. Contract’s Start Date

9. Contract’s Expiry Date

10. Contract Description [Please provide me with as much detail as possible.]

11. Contact Owner (Person that manages the contract register)

12. CPV codes/Pro-Class

Contract Data/API Contact Details

1. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)

Important

1. If the organisation has a CRM system or a similar system, there should be a facility to download and extract contract data.

2. You may forward me a Weblink to a portal to download the contract register, please make sure all the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all their contracts.

3. For those organisations planning to make an exemption around spend, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

Please provide me with the contract’s register file in an excel format.

Response

I enclose a copy of most of the information you requested in the excel format you asked for.

Public Contracts Scotland hosts a Register of contracts that includes details of contracts valued at £50,000 and above awarded by Transport Scotland.

However, as your request covers all existing/live contracts, I have attached an excel file that includes information for all live contracts and frameworks regardless of value. The table includes the information requested at:

1. Contract Reference

2. Contract Title

3. Procurement Category

4. Supplier Name

5. Spend (Total, Annual or contract value)(Contract Value provided)

6. Contract Duration

7. Contract Extensions (included in Expiration Date)

8. Contract Starting Date

9. Expiration Date (which includes any authorised extensions)

10. Contract Description(where included in the contracts register)

Contract Data/API Contact Details

1. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

The Procurement Support Manager is responsible for maintaining the Contracts Register.

Exemptions apply for information requested at:
11.   Contract Owner (Full contact details if possible.)
12.   CPV codes/ProClass

Some of the information you have requested regarding CPV codes(12) is available at https://www.publiccontractsscotland.gov.uk, for contracts which have had contract notices and/or contract award notices published. Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. If, however, you do not have internet access to obtain this information from the website(s) listed, then please contact me again and I will send you a paper copy.

Some of the information that you have requested is not held by Transport Scotland. CPV codes are not recorded for contracts which do not have contract notices or contract award notices published on PCS. This is a formal notice under section 17(1) of FOISA that the Scottish Government does not have the information you have requested.

An exemption(s) under section(s) s.38(1) (b) of FOISA applies to some of the information you have requested for full contact details of contract owners(11) because it is personal data of a third party and disclosing it would contravene the data protection principles in Article 5(1) of the General Data Protection Regulation and in section 34(1) of the Data Protection Act 2018.

This exemption is not subject to the 'public interest test', so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.

202200299426_Copy of FOI for Live contracts June 2022

File type

Excel document

File size

50.9 kB