Publication - Advice and guidance

Sourcing and booking of meeting rooms and conference venues service: buyer's guide

Published: 23 Oct 2019

Guidance for public sector organisations on how to access and use the agreement.

Published:
23 Oct 2019
Sourcing and booking of meeting rooms and conference venues service: buyer's guide
Who can access: all public sector
Contract status: live
Dates of contract: 1 September 2019 to 31 August 2023
Category: corporate services - national

Overview

The framework can service your organisation's requirements by sourcing venues for any tpe of conference and/or meeting.

What is in scope

The framework provides organisations with the following services:

  • Conference and meeting venue bookings
  • Overnight accommodation, where the accommodation is in the same venue as the conference or meeting which has been booked through the framework

What is out of scope

The agreement does not cover event management.

Who can use this

The agreement can be used by:

  • central government
  • fire
  • local authorities
  • police
  • universities and colleges
  • third sector
  • other public bodies

Note: It is the responsibility of any buying organisation wishing to use the framework agreement to satisfy itself that it is eligible to do so. Entitlement can be established from the contract notice. guidance on this can be found in annex A of our guidance on framework agreements.

Contract award notice

Please see the following contract award notice for full details:

See attached framework document for further information.

Benefits

Benefits to public bodies from using this contract include:

  • one stop shop solution for all your requirements
  • access to the ExecSpace online portal, which provides a range of additional benefits (login details required from ExecSpace)
  • clearly identifiable transaction charges
  • guaranteed competitive pricing for the framework duration

Supplier details

ExecSpace
5 Mitchell Street
Edinburgh
EH6 7BD

Phone: 0131 297 4416 (this line operates from 8.00 am to 6.00 pm Monday to Friday)

Email address for bookings and enquiries: gov.scot@execspace.co.uk

For new customers, contact ExecSpace to discuss your requirements, arrange a visit and schedule your go-live date. Please contact:

Kristin Lamb
Head of sales and service
Phone: 0131 297 4416
Email: kristin.lamb@execspace.co.uk

Further information

See the attached buyer's guide for more information.

Information about pricing and terms and conditions for frameworks and contracts can be found on the Knowledge Hub.

If you are not registered to access this and are eligible to use the framework please complete the registration form and send it to one of the Scottish Procurement contacts listed below.

Contact

Darren Russell
Email: darren.russell@gov.scot
Phone: 0131 244 3645

Fraser Williamson
Email: fraser.williamson2@gov.scot
Phone: 0141 242 0206