Publication - Minutes

Research Data Scotland (RDS) Transition Board minutes: 3 February 2021

Published: 5 Oct 2021
Directorate:
Digital Directorate
Part of:
Economy, Public sector
Date of meeting: 3 Feb 2021

Minutes of the Research Data Scotland (RDS) Transition Board held on 3 February 2021.

Published:
5 Oct 2021
Research Data Scotland (RDS) Transition Board minutes: 3 February 2021

Attendees and apologies

Attending:

  • Roger Halliday - Chair
  • Nicola Kerr
  • Carole Morris
  • Mark Parsons 
  • Jill Pell
  • Alan Ferrier
  • Alessia Morris
  • Chris Dibben
  • Pete Whitehouse
  • Neil Rawlins – minute taker

Apologies:

  • Corri Black
  • Carol Sinclair
  • Angela Daly
  • Albert King
  • Emily Jefferson
  • Phil Couser

Items and actions

Summary of actions arising

  • update on progress of RSH Task and Finish Group to be brought back to the Board - NK/AM
  • partner contributions to blogposts - RH/all
  • draft proposal to be drawn up identifying which catalogue system is to be used by RDS - CD 
  • typographical error in paper L to be rectified - AM
  • further scoping and a policy to be developed in the area of safe settings - CM/eDRIS

Meeting minutes 

Welcome and introductions

Previous minutes and actions - (papers A and B)

Update on progress and actions from the previous meeting.

Progress reports - paper C to paper M (to note)

Comment and updates on the papers circulated previously:

Paper H - It was noted that the wider RSH network had broadly agreed to the aims of RDS and that members were being sought to form a wider RSH Task and Finish Group

Action:

  • update on progress of RSH Task and Finish Group to be brought back to the Board

Comms (paper J) – an ambitious blog series for 2021 planned

Action:

  • partner contributions to blogposts invited

Metadata (paper K) – it was agreed wider integration was needed with partners, which should be both agile and iterative. Current engagement include HDR-UK and eDRIS. The catalogue system was discussed. CKAN is currently used, however it was noted that a decision needs to be taken as to which system would ultimately be used. It was noted that CKAN software is open source, widely used and could be finessed over time.

Action:

  • draft proposal to be drawn up identifying which catalogue system is to be used by RDS

Legal (paper L) – draft OBC shortly going to ministers. It was noted that a paper was being drafted for UoE Court and a draft Articles of Association would be part of that presentation. The PHS Board are meeting on 3 February 2021 to discuss representation on the RDS Board and a decision is expected. It was confirmed that the legal advice received stated that NRS cannot nominate a trustee. It was also noted that there was an error within the paper regarding NRS participation and needed correction

Action:

  • typographical error in paper L to be rectified

IG (paper M) – next steps are to look at functional anonymisation, people will be bought in to support delivery

Staffing working group update - paper N 

The staffing paper was introduced as a view on the set up of the organisation. The structure to include:

  • service delivery
  • corporate function
  • information governance
  • strategy and transformation

Views were canvassed. It was noted that an area that was not covered included management of safe settings and how people access data.

Action:

  • further scoping and a policy to be developed in this area

It was recognised that these are developmental areas and that resource is required and that there should be plans to attract candidates of the right calibre. Additionally, HR policies and structures from across the partner organisations should be looked at. It was reported that SG has recently recruited a HR Recruitment / Business Manager to support RDS recruitment drive. It was noted that a key community would be researchers and that academics within leadership roles would enhance credibility and recognition. It was further noted that with regard to recruitment, connections with the wider world need to be a Scotland / worldwide approach. It was agreed that the move from the Transition Board to the full RDS Board should be discussed at the next meeting.

Date of next meeting and close 

Next meeting Wednesday 24 March at 2pm