Publication - Advice and guidance

Preparing Scotland Scientific and Technical Advice Cell (STAC): guidance

Providing public health, environmental, scientific and technical advice to strategic coordinating groups in Scotland.

59 page PDF

435.6 kB

59 page PDF

435.6 kB

Contents
Preparing Scotland Scientific and Technical Advice Cell (STAC): guidance
Appendix A

59 page PDF

435.6 kB

Appendix A

Action Card

STAC Core membership

1 STAC CHAIR

2 DEPUTY STAC CHAIR

3 LOCAL AUTHORITY - ENVIRONMENTAL HEALTH OFFICER

4 FIRE AND RESCUE HAZMAT OFFICER or SCIENTIFIC ADVISER

5 HPS CONSULTANT [1]

6 SEPA LIAISON REPRESENTATIVE [1]

Liaison and communications officers, as appropriate:

7 POLICE LIAISON OFFICER

8 FIRE AND RESCUE SERVICE LIAISON OFFICER

9 SCOTTISH AMBULANCE SERVICE LIAISON OFFICER

10 COMMUNICATIONS OFFICER

STAC support team members

11 STAC SUPPORT TEAM MANAGER

12 STAFF OFFICER/EMERGENCY PLANNING ADVISER

13 STAC SUPPORT TEAM - MINUTE TAKER

14 STAC SUPPORT TEAM - ADMIN OFFICER

15 STAC SUPPORT TEAM - LOGGING OFFICER

Additional STAC members

16 SCOTTISH GOVERNMENT RURAL AFFAIRS AND ENVIRONMENT DIRECTORATES

17 FOOD STANDARDS AGENCY

18 SCOTTISH WATER

19 NPIS [6] CLINICAL TOXICOLOGIST

20 NHS MICROBIOLOGIST/VIROLOGIST

21 NHS RADIATION PROTECTION ADVISER/HPA CRCE [7] RADIATION PROTECTION ADVISER

22 METEOROLOGICAL ADVISER (MET OFFICE)

23 ANIMAL HEALTH and VETERINARY LABORATORIES AGENCY VET
(Core member if incident has a significant impact on animal welfare)

Specialist advisers - CT/CBRNE emergencies

24 Defence Science & Technology Laboratory (Dstl) SCIENTIFIC ADVISER

25 Atomic Weapons Establishment (AWE) SCIENTIFIC ADVISER

Action Card 1 STAC CHAIR

Role
To provide leadership, to direct and chair STAC meetings and to act as the coordinator of advice to the main coordinating group, e.g. SCG.

  • Immediate Actions for STAC chair
  • Establish STAC chair authority
  • Nominate STAC Deputy chair and consider requirement for 2nd deputy (3rd CPHM)
  • Consider STAC membership and call in other members as required
  • Request additional support via the Police from Dstl/ AWE/ HPA CRCE if required
  • Brief STAC on ground rules and SCC/ STAC organisational arrangements
  • Deliver " STAC Initial Briefing" ( Appendix G)
  • Brief team members on roles and responsibilities including the STAC Support Team
  • Limit STAC meetings to essential members
  • Use the model STAC meeting agendas (Appendices F & H), emphasise timelines of action
  • Agree with STAC members on critical issues for action by STAC members and for action via the SCG
  • Carry out a 'Health Risk Analysis' (See Appendix I) covering:
    • Risk Assessment
    • Risk Management
    • Risk Communication
  • Agree action required based on the above analysis
  • Request any additional information on nature/extent/severity of hazard for updating the risk assessment
  • Delegate tasks to STAC members
  • Agree who will link with the SCG and any sub-groups
  • Ensure that a STAC Decision and rolling Action List are maintained ( e.g. use whiteboard) (see Appendix M)
  • Record all major decisions and the reasons for those decisions including decisions not to act
  • Manage group dynamics and performance stages: Forming, Norming, Storming, Performing, Adjourning
  • Minimise discussion time at STAC meetings by advising members to discuss and formulate options off-table
  • Note lessons as emergency progresses for debriefing and subsequent evaluation
  • Ensure smooth handover briefings between chairs and remind other members to do likewise

Additional responsibilities when functioning as Primary STAC chair

  • Liaise with chairs of all active STACs
  • Convene meetings of chairs of active STACs
  • Ensure coordination of information with active STACs

Action Card 2 DEPUTY STAC CHAIR

Role
To deputise for and assist the STAC chair.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings
  • Support the STAC chair in discharging their role
  • Keep a log of activities and decisions (see Appendix N)
  • Deputise for STAC chair as required
  • Coordinate the "Health Risk Analysis" (see Appendix I). Specifically:
    • Assess the information requirements for the hazard assessment, and any other additional investigations required to gather information
    • Identify the options available for risk management
    • Identify the key issues for inclusion in advice and in risk communication messages

Action Card 3 LOCAL AUTHORITY - ENVIRONMENTAL HEALTH OFFICER

Role
To provide expert local authority environmental health advice to the STAC.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings
  • Provide expert environmental health advice to the STAC
  • Assist with the "Health Risk Analysis" as required
  • Liaise as required with local authority colleagues to obtain relevant information and advice
  • Liaise with parent organisation to agree suitable staff continuity arrangements
  • Keep a log of activities and decisions (see Appendix N)

Action Card 4 FIRE AND RESCUE HAZMAT OFFICER or SCIENTIFIC ADVISER

Role
The Fire and Rescue Service will provide a HAZMAT Officer or Scientific Adviser to provide information.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings
  • Provide preliminary identification of hazardous material(s) involved
  • Seek information on the risks posed by these materials to the health and safety of responding personnel, the general public and the environment
  • Liaise with parent organisation to agree suitable staff continuity arrangements
  • Keep a log of activities and decisions (see Appendix N)

Action Card 5 HPS CONSULTANT

Role
To provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) on health protection aspects of emergency management and specialist public health advice on microbiological, chemical or other environmental hazards.

  • Agree the need for physical attendance/advice by telephone
  • Attend briefings and STAC meetings if required
  • Provide expert advice and support to STAC (Primary STAC only in multi- SCG incidents)
  • Assist in ensuring the overall management of the health protection response in particular the "Health Risk Analysis" at Appendix I, and
  • Quality assurance of advice provided
  • Assist in ensuring adequate health protection staffing availability to maintain STAC capability
  • Liaise with other NHS Boards and SG Health Directorates as required
  • Liaise with HPS colleagues as required
  • Liaise with NPIS Clinical Toxicology Advisers if required for chemical emergencies
  • Liaise with HPA specialist Microbiology Advisers if required for microbiological emergencies
  • Liaise with HPA Radiology Advisers (Centre for radiation, Chemical and Environmental Hazards, Glasgow) if required for radiological emergencies
  • Liaise with other specialist sources of advice, e.g. Dstl, AWE
  • Liaise with specialist emergency response support at HPA if required
  • Liaise with parent organisation to agree continuity of support and HPS staff rotation
  • Keep a log of activities and decisions (see Appendix N)

Action Card 6 SEPA LIAISON REPRESENTATIVE

Role
To provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) regarding the risk associated with environmental contamination, including watercourses and water bodies.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide expert environmental risk assessment advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 7 POLICE LIAISON OFFICER

Role
The police will provide a liaison officer who will also be responsible for ensuring clear lines of communication with other police groupings.

  • Advise/assist with establishment of STAC facilities in liaison with STAC Support Team Manager
  • For CBRNE emergencies ensure that STAC is kept advised of police activities
  • Keep a log of activities and decisions (see Appendix N)
  • Liaise with police colleagues to agree support staff continuity

Action Card 8 FIRE AND RESCUE SERVICE LIAISON OFFICER

Role
The Fire and Rescue Service will provide a liaison officer to represent them in STAC, liaise with and provide information to their organisation.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings
  • Provide link to Technical Support Unit/Scientific Advisers working for FRS
  • Provide advice on shelter and evacuation issues from fire service perspective
  • Liaise with parent organisation to agree suitable staff continuity arrangements
  • Keep a log of activities and decisions (see Appendix N)

Action Card 9 SCOTTISH AMBULANCE SERVICE LIAISON OFFICER

Role
Scottish Ambulance Service will provide a liaison officer to represent them in STAC, liaise with and provide information to their organisation.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Represent parent organisation/agency, liaising with and providing information to own organisation/agency
  • Liaise with parent organisation to agree suitable reliefs and change-over times
  • Keep a log of activities and decisions (see Appendix N)

Action Card 10 COMMUNICATIONS OFFICER

Role
Provide advice to the STAC chair on all aspects of communications and act as liaison between the STAC and the SCG Public Communications Group.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Liaise with and attend meetings of the Public Communications Group ( PCG)
  • Input to preparing media releases in the PCG
  • Liaise with STAC
  • Undertake specific tasks/roles as determined by the chair of STAC
  • Liaise with communications teams at STAC member agencies
  • Liaise with the Scottish Government on communications if relevant, communicating any information on to the PCG
  • Keep a log of activities and decisions (see Appendix N)

Action Card 11 STAC SUPPORT TEAM MANAGER

Role
Manages the STAC room and facilities and ensures that appropriate support is provided to STAC. Ideally should be someone of senior grade with control room experience, as nominated by STAC chair.

  • Take responsibility for ensuring that the STAC room is set-up promptly
  • Agree location of STAC facilities including connections [computers, fax machines, printers, telephones, etc] and display a list of these for group members [ e.g. on whiteboard]
  • Ensure all members have name badges
  • Oversee the functioning of the STAC room and supervise distribution of support team workloads
  • Ensure main routes of communication [phones, pagers, mailboxes, etc] are agreed and established, including protocols for managing incoming calls
  • Ensure that all email, telephone calls, messages, enquiries and actions are logged
  • Maintain a list of all staff present and the organisations that they represent
  • Ensure the set up and maintenance of an events log from time of alert onwards
  • Ensure that all internal and external contact details are listed on a whiteboard or flip chart, especially those of the other emergency coordination rooms
  • Ensure recording of proceedings of STAC meetings, in liaison with chair
  • Ensure that a STAC Decision and Advice Log are established and that all major decisions are recorded, including the reasons for those decisions (see Appendix M)
  • Set up a system for communicating significant decisions to other members of the team ("focus board" on whiteboard, or flipchart) and delegate STAC Admin Officer to maintain this
  • In liaison with the STAC chair/deputy/members ensure continuity of representation on STAC consistent with allowing shift changes of personnel (See Appendix E)
  • Ensure there is an adequate administrative resource to maintain support to the team, including backup for yourself as STAC Support Team Manager
  • Arrange provision of food and drink
  • Ensure all members of team are maintaining personal logs and recording incoming and outgoing communications

Action Card 12 STAFF OFFICER/EMERGENCY PLANNING ADVISER

Role
Provide advice to the STAC chair on the role and remit of the STAC within the strategic or other main coordination centre.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Advise the chair on what is within and out with the scope of STAC
  • Ideally be someone familiar with emergency planning concepts and the multi-agency approach
  • Support the STAC chair on procedural matters
  • Keep a log of activities and decisions (see Appendix N)

Action Card 13 STAC SUPPORT TEAM - MINUTE TAKER

Role
Provide dedicated minute taking within the STAC. The role holder should be experienced in the production of minutes and should not be given any other tasks.

  • Proceed to Strategic or main Coordination Centre and report to STAC Support Team Manager
  • Take minutes and actions of STAC meetings
  • Produce and agree minutes with STAC chair/Deputy
  • Issue minutes to STAC members when agreed

Action Card 14 STAC SUPPORT TEAM - ADMIN OFFICER

Role
Send and receive STAC messages by telephone, fax and e-mail, etc.

  • Proceed to Strategic or main Coordination Centre and report to STAC Support Team Manager
  • Undertake specific tasks/roles as determined by the Support Team Manager including:
    • Maintaining "focus board" of key events, decisions and activities within STAC
    • Maintaining contact number list on white boards
    • Faxing and receiving documents
    • Making and receiving telephone calls
    • Keeping a log of messages received/sent (See Appendix O)
    • Other general admin/clerical tasks

Action Card 15 STAC SUPPORT TEAM - LOGGING OFFICER

Role
Provide administrative and clerical support to the STAC.

  • Proceed to Strategic or main Coordination Centre and report to STAC Support Team Manager
  • Undertake specific tasks/roles as determined by the Support Team Manager including:
    • Maintaining logs (see Appendices L & M)
    • Typing and photocopying
    • Delivering messages/documents within the building
    • Other general admin/clerical tasks

Action Card 16 SCOTTISH GOVERNMENT DIRECTORATE FOR AGRICULTURE, FOOD & RURAL COMMUNITIES

Role (if required by the nature of the incident)
To provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) relating to the risks associated with pollution in the environment, including from contaminated fish.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) on the risk to health from pollution in the environment, including from contaminated fish
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 17 FOOD STANDARDS AGENCY

Role (if required by the nature of the incident)
To provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) relating to the risk to health from contamination of the food supply.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) relating to risks to health from the food supply
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 18 SCOTTISH WATER

Role (if required by the nature of the incident)
To provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) concerning the risks of contamination of the water supply.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) concerning water quality issues
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 19 NPIS CLINICAL TOXICOLOGIST

Role (if required by the nature of the incident)
To provide clinical toxicological advice to the STAC (Primary STAC only in multi- SCG incidents) on the health consequences of exposure to chemicals, poisons or deliberate release agents.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide clinical toxicological advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 20 NHS MICROBIOLOGIST/VIROLOGIST

Role (if required by the nature of the incident)
To provide expert microbiological/virological advice to the STAC on the health consequences of exposure to microbiological/virological agents.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend team briefings and STAC meetings if requested
  • Provide expert microbiological/virological advice to the STAC
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 21 NHS RADIATION PROTECTION ADVISER/ HPA CRCE RADIATION PROTECTION ADVISER

Role (if required by the nature of the incident)
To provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) relating to the risk to health from a radiation source or radioactive contamination.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Provide expert radiation advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Liaise with colleagues in NHS/ HPA CRCE
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 22 METEOROLOGICAL ADVISER ( MET OFFICE)

Role (if required by the nature of the incident)
To provide expert technical advice to the STAC (Primary STAC only in multi- SCG incidents) relating to the dispersal of airborne plumes in the event of a chemical, biological, radiological or nuclear emergency, or any emergency where meteorological conditions will impact on response or recovery ( e.g. extreme weather such as high winds, heavy snow or rain).

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide meteorological information and advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Provide expert plume dispersal advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 23 ANIMAL HEALTH and VETERINARY LABORATORIES AGENCY

Role (if required by the nature of the incident)
To provide expert technical advice to the STAC (Primary STAC only in multi- SCG incidents) relating to the risk to health from contamination of the food supply or other animal health and welfare related issues.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
  • Attend STAC meetings if requested
  • Provide expert chemical or biological technical advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 24 DEFENCE SCIENCE & TECHNOLOGY LABORATORY ( Dstl) SCIENTIFIC ADVISER

Role (if required by the nature of the incident)
To provide expert technical advice to the STAC (Primary STAC only in multi- SCG incidents) in the event of a chemical or biological emergency relating to the risk to health.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
    • Note - the Dstl Scientific Adviser may also be asked to provide technical scientific advice direct to Police Strategic Command
  • Attend STAC meetings if requested
  • Provide expert advice to the STAC (Primary STAC only in multi- SCG incidents) relating to risks to animal health and welfare and options for mitigation
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

Action Card 25 Atomic Weapons Establishment SCIENTIFIC ADVISER

Role (if required by the nature of the incident)
To provide expert technical advice to the STAC (Primary STAC only in multi- SCG incidents) in the event of a radiation or nuclear emergency relating to the risk to health.

  • Proceed to Strategic or main Coordination Centre and report to the STAC chair
    • Note - the AWE Scientific Adviser may also be asked to provide technical scientific advice direct to Police Strategic Command
  • Attend STAC meetings if requested
  • Provide expert radiation and nuclear advice to the STAC (Primary STAC only in multi- SCG incidents)
  • Liaise with parent organisation to agree staff continuity
  • Keep a log of activities and decisions (see Appendix N)

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