Scottish Government practice around disposal of confidential waste: FOI release

Information requested

You asked for information on various aspects of the Scottish Government's arrangements for dealing with confidential waste.

1. Has confidential waste been procured via tender or framework or another means?

2. If a framework, could you confirm the name of the framework please?

3. Actual contract values of each framework/contract (& any sub lots).

4. Start date & duration of contract

5. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?

6. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

7. Contact details for the procurement officer responsible for this contract

8. Contact details for the senior officer (outside of procurement) responsible for this contract

9. Who is the current supplier?

10. If your current supplier is a Facilities Management/Waste/Cleaning Company, which subcontractor services your organisation?

Response

1. The current provision of confidential waste disposal was procured as part of a larger Facilities Management (FM) Services contract.

2. The method used to provide the current FM Services contract was a Bundled Services Contract specifically tendered for use by the Scottish Government and a small number of partner agencies.

3. The total value of the current FM Services contract is £60m. To date, the total spend on confidential waste is £414,516 as shown in the table below.

Year	Total
2013	£37,186.50
2014	£61,073.10
2015	£55,870.55
2016	£58,499.58
2017	£56,721.66
2018	£61,044.00
2019	£51,634.52
2020	£30,287.35
2021	£2,198.90
Grand Total	£414,516.17

4. The start date of the contract was November 2012 for a period of 5 years.

5. There were two one-year extensions available to the contract, both of which were used. A further period of 24 months has been awarded to allow a full re-tender of all contract services to take place.

6. A new contract has recently been awarded for a period of up to 10 years and this is due to begin on 1 October 2021.

7. Tony.Aitken@gov.scot Tel: 0131 244 8516.
Due to current working practices the preferred method of contact is email.

8. Grahame.Anderson@gov.scot Tel: 0131 244 3409.
Due to current working practices the preferred method of contact is email.

9. Services are currently provided by Mitie FM.

10. The service provider currently used for Confidential Waste Services is Shred-IT.

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