Publication - FOI/EIR release

Information pertaining to financial software: FOI release

Published: 21 Jun 2021

Information request and response under the Freedom of Information (Scotland) Act 2002

Published:
21 Jun 2021
Information pertaining to financial software: FOI release
FOI reference: FOI/202100173862
Date received: 11 Mar 2021
Date responded: 21 Jun 2021
Information requested

The primary corporate Finance Software Solution.

Please provide:

1. Name of Supplier.

2. The brand of the software.

3. Description of the contract.

4. Number of Users/Licenses. 

5. Annual Spend. 

6. Contract Duration. 

7. Contract Start Date.

8. Contract Expiry. 

9. Contract Review Date.

10. Contact Details. 

Response

1. Oracle
2. Oracle Applications version 12.1.3, covering e-Business Suite Financials
3. There are 2 contracts in place providing Oracle Premier Support for the financial system and all of the servers and operating systems used by SEAS in production, development and training environments.

The first is OnCloud Consulting (Scotland) Limited - The value of this contract is £1.6m ex VAT per year, this is in place for three years with the option to extend for a further year on two occasions. The current contract is due for renewal on 16 April 2023 and shall be reviewed in October 2022, This contract provides support for the design, development, implementation and supports its operation of the Oracle Financials modules which have been implemented for SEAS. They also support us with on premise application upgrades. 

The second contract is with Softcat Oracle Support - The average annual spend of this contract is £560k ex VAT. This is valid for 12 months, however, perpetual licences are held as this is for Oracle Support only. The contract shall be reviewed on/or after 1 December 2021, with the date for renewal being 31 March 2022.

The Softcat Oracle support contract provides software maintenance and support for those application modules of the Oracle e-Business Suite that are currently used by SEAS, the Scottish Government finance system. The products or modules licenced for use are shown below:

Oracle Financials Products
· General Ledger, incl. Cash Book
· Accounts Payable
· Accounts Receivable, incl. Sales Invoicing, Cash Collection, Debt and Non Debtor
· Fixed Assets
· Workflow (embedded within the Financials application)
· Purchasing
· Order Management
· Financials Intelligence
· Project Costing / Internet Time (Time Recording)
· Travel and Subsistence
· Functional Testing Suite for Oracle Applications
· Financials Intelligence
· Oracle Tutor for Applications
· Oracle Advanced Collections
· Functional Testing
· Oracle Purchasing
· Oracle Hyperion Financial Data Quality Management Adapter Suite
· Oracle Hyperion Financial Data Quality Management
· Oracle Hyperion Planning Plus
· iProcurement
· iExpenses

This contract also provides software support for those Oracle technology products required for the application to operate listed below. The products include Oracle Database, Oracle Internet Application Server. The licences are all Enterprise Edition with a processor metric. 

· Oracle Database
· Oracle Internet Application Server
· Oracle Discoverer
· Oracle Internet Developer Suite (IDS)
· Oracle Real Application Cluster (RAC)
· Oracle Data Masking
· Oracle Access Manager (OAM)

4. Below is the current user licence, however the Scottish Government is currently reviewing these licenses to streamline user usage.

Type of User Licences Held

Number

Functional Testing Suite for Oracle

Applications

5

Test Manager

5

Financials Intelligence

5000

Oracle Financials

950

Oracle Tutor for Applications

1000

Oracle Advanced Collections

10

Financials

875

Functional Testing

5

Oracle Project Costing

50

Oracle Purchasing

55

Please note, the responses to Questions 5-9 have already been answered in the above details relating to the contract specifics.

10. Murdoch Macleod, Deputy Director, Head of Financial Services Division, The Scottish Government, Victoria Quay, Edinburgh EH6 6QQ is the contact for these contracts. 

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.

Contact

Please quote the FOI reference
Central Enquiry Unit
Email: ceu@gov.scot
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road
Edinburgh
EH1 3DG