Scottish Procurement Office Equipment and Services framework agreement: FOI release

Information request and response under the Freedom of Information (Scotland) Act 2002.

Information requested

Regarding the Scottish Procurement Office Equipment and Services framework agreement (SP-16-013) 

You asked for:

1. Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages

2. Actual contract values of each framework/contract (& any sub lots)

3. Start date & duration of framework

4. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?

5. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

6. Who is the senior officer (outside of procurement) responsible for this contract?


The answer to your questions are:

1. A multi-supplier single-lot framework was awarded under the OJEU Open Procedure. As this was a single-stage procurement exercise there was no Pre-Qualification stage. Tenders were submitted by nine suppliers. The eight successful suppliers were as follows.

  • Annodata UK

  • Canon UK

  • Capital Document Solutions

  • Danwood

  • Excel IT

  • Konica Minolta Business Solutions UK

  • Ricoh UK

  • Xerox UK

The unsuccessful supplier was Incovo Ltd.

2. The published contract award value was £56 million.

3 & 4. The framework commenced on 3 June 2017 for an initial 2 year period, with the option of 2 x 12 months extensions periods. The first extension period has been activated and the current expiry date is 2 June 2020 with a further 12 month extension available.

5. A decision has not yet been made on whether the framework will be extended or renewed.

6. There is no senior individual outside of procurement responsible for this framework agreement.

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Please quote the FOI reference
Central Enquiry Unit
Phone: 0300 244 4000

The Scottish Government
St Andrews House
Regent Road

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