Publication - FOI/EIR release

Education Scotland - Questions on various software categories: FOI release

Published: 19 Nov 2019

Information request and response under the Freedom of Information (Scotland) Act 2002.

Published:
19 Nov 2019
Education Scotland - Questions on various software categories: FOI release
FOI reference: FOI/19/02493
Date received: 8 Nov 2019
Date responded: 15 Nov 2019
Information requested

You asked for information relating to the organisations software contract around the types of contract below.

A. Enterprise Resource Planning Software Solution (ERP) -this is the organisation’s main ERP system and may include service support, maintenance and upgrades.

B. Primary Customer Relationship Management (CRM) Solution-this is the organisation’s main CRM system and may include service support, maintenance and upgrades. Example of CRM systems the organisation may use could include Microsoft Dynamics, Front Office, Lagan CRM, Firmstep

C. Primary Human Resources (HR) and Payroll Software Solution-this is the organisation’s main HR/payroll system and may include service support, maintenance and upgrades. In some cases the HR contract maybe separate to the payroll contract please provide both types of contracts. Example of HR/Payroll systems the  rganisation may use could include iTrent, Resourcelink.

D. The organisation’s primary corporate Finance Software Solution-this is the organisation’s main Finance system and may include service support, maintenance and upgrades. Example of finance systems the organisation may use could include E-Business suite, Agresso (Unit4), eFinancials, Integra, SAP In some cases you may come across contracts that provides service support maintenance and upgrades separate to the main software contract, please also provide this information in the response following the requested data below.

For each of the categories above can you please provide me with the relevant contract information listed below:

  1. Software Category: ERP, CRM, HR, Payroll, Finance
  2. Name of Supplier: Can you please provide me with the software provider for each contract?
  3. The brand of the software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
  4. Description of the contract: Please do not just state two to three words can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included. Please also include any modules included within the contract as this will support the categories you have selected in question 1.
  5. Number of Users/Licenses: What is the total number of user/licenses for this contract?
  6. Annual Spend: What is the annual average spend for each contract?
  7. Contract Duration: What is the duration of the contract please include any available extensions within the contract.
  8. Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
  9. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
  10. Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provide please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.
  11. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).
Response

A. Enterprise Resource Planning Software Solution (ERP)

Contract Number:  EDUC-0000190
1. Software Category ERP
2. Name of Supplier Program Planning Professionals Ltd
3. Brand of Software Microsoft Project for Enterprise
4. Description of the Contract Application Support for Microsoft Project for Enterprise
5. Number of Users/Licenses N/A
6. Annual Spend £15,000 ex VAT
7. Contract Duration (months)
Contract Extension (months)
24
0
8. Contract Start Date 1 01 2018
9. Contract Expiry 31 12 2019
10. Contract Review Date This contract will not be re-let.
11. Contact Details Head of Corporate Digital Services

B. Primary Customer Relationship Management (CRM) Solution
No Contract.

C. Primary Human Resources (HR) and Payroll Software Solution
No contract.

D. The organisation’s primary corporate Finance Software Solution
No contract.

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Contact

Please quote the FOI reference
Central Enquiry Unit
Email: ceu@gov.scot
Phone: 0300 244 4000

The Scottish Government
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