Workforce training and compliance
Every workplace should look and feel substantially different. Physical distancing and enhanced hygiene will change how workplaces operate. Training will be essential to building a common understanding of requirements within the new working norm and instilling confidence that changes made will contribute to a safe working environment.
Suitable training methods will need to be implemented to enable effective delivery of relevant overarching and business-specific measures. Employees will be expected to work in a way which maintains physical distancing in line with the business and physical distancing guidance
It is anticipated that visual aids will be required as part of the training and as part of ongoing guidance and communications with staff to reinforce individual responsibilities in a new normal working environment.
Training is essential prior to or on a return to work. Businesses should consider an induction process for all staff covering new, enhanced hygiene and physical distancing measures. This can help demonstrate that businesses are taking the COVID-19 risks seriously and have adapted their working environment accordingly. This should have the effect of increasing confidence amongst the workforce, sending the message that the workplace is safe while also being clear on individual employee responsibilities.
Training gives assurance and aids compliance, reinforcing the importance of safe working. It will build confidence in the workplace that safety is paramount. Employers should also implement, with trade union and workforce representatives’ support where appropriate, robust local arrangements to monitor compliance with new operational arrangements. Remedial actions should flow from that monitoring and may be augmented by advice, guidance and support from external enforcement authorities.
Under the Health and Safety at Work etc. Act 1974 (HSWA), your local authority Environmental Health Services will usually be the relevant enforcing authority for how you control the risk of coronavirus in the tourism and hospitality sector. In some cases, it may be HSE, but in any case, enforcing authorities will apply the same requirements.
Local authorities also have powers under public health legislation, for example, covering whether businesses should be operating, the requirement to take all reasonable measures to maintain 2 metres distancing, or to ensure your workers in the shielded category can follow the NHS advice to self-isolate for the period specified.
HSE and LAs Environmental Health Services have agreed to maintain the way they allocate different businesses for enforcement according to existing health and safety law for the purposes of workers’ health and safety.
Where the enforcing authority identifies employers who are not taking action to comply with public health guidance to control COVID-19 health risks to workers, they will consider a range of actions to improve control of workplace risks, including the provision of specific advice to employers through to issuing enforcement notices or even prosecution.
Central Enquiry Unit
Phone: 0300 244 4000
The Scottish Government
St Andrews House